Onsite Administrative Assistant – Scheduling & Coordination

Samaritan Daytop Village, Inc.; New York (NY); On-site; USD 25,000 - 30,000; Full time

Job summary

Samaritan Daytop Village, Inc. is seeking an Administrative Assistant to support the Program Director and department managers with a wide range of clerical tasks.

You will help manage daily office needs, organize records, and ensure smooth administrative operations across programs in New York. The role requires at least a high school diploma and two years of experience, proficiency with Microsoft Office, strong communication, and the ability to multitask and adapt to shifting priorities in a

Qualifications

• Two years of proven Administrative Assistant experience.
• Proficient in Microsoft Office and calendar management.
• Excellent written and verbal communication; able to multitask.

Responsibilities

• Communicates regularly with management and operational staff.
• Maintains calendars for supervisory staff. Sets up appointments, schedules meetings, and coordinates schedules for the department.
• Maintains accurate work and appointment schedules.
• Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set-ups for meetings.
• Creates agenda and records notes for interdisciplinary team’s weekly conference.
• Maintains all employee files including memos and evaluations.
• Types and word-processes facility reports, documents, memos, correspondence, etc.
• Maintains appropriate department files of reports, correspondence, memos, etc.
• Maintains the facility’s electronic files.
• Develops and maintains a filing system for facility documents.
• Prepares folders for new files and files folders in a timely and correct manner.
• Retrieves files upon request.
• Answers phones in a professional manner, screens calls, directs calls to the appropriate person, and takes accurate, complete messages when necessary.
• Orders office and program supplies.

Skills

Calendar management

Microsoft Office

Time management

Communication

Education

High School Diploma

Some College

Tools

Printers & scanners

Office equipment

Job description

Samaritan Daytop Village, Inc. is seeking an Administrative Assistant to support the Program Director and department managers with a wide range of clerical tasks.

You will help manage daily office needs, organize records, and ensure smooth administrative operations across programs in New York. The role requires at least a high school diploma and two years of experience, proficiency with Microsoft Office, strong communication, and the ability to multitask and adapt to shifting priorities in a