Multi-Market Proposal & Marketing Lead

Automatic Data Processing, Inc.; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Travel between markets

Job summary

Automatic Data Processing, Inc. is seeking a self-directed Proposal & Marketing Specialist to lead day-to-day proposal, RFP, and bid production for Houston, Austin, and San Antonio.

You’ll manage intake, content coordination, layout, and final submission, partnering with sales and business development to deliver accurate, compelling responses on deadline. Strong graphic design skills are required to turn proposal content into polished submissions and develop templates, sales collateral, and

Qualifications

• 2+ years of proposal, RFP, or bid production experience, including coordinating inputs, managing submission requirements, and meeting firm deadlines.
• 4–6 years of overall experience in proposal production, marketing, graphic design, or a related field.
• Strong graphic design skills, with a portfolio that includes proposals or bids, presentations, multi-page layouts, and marketing collateral.
• Advanced skills in Adobe InDesign, Illustrator, and Photoshop.
• Advanced PowerPoint and Canva skills, including building templates others can use.
• Ability to interpret RFP requirements and organize accurate, complete responses.
• Ability to work independently from brand guidelines and manage multiple projects at once.
• A track record of meeting hard deadlines.
• Bachelor’s degree in marketing, communications, graphic design, or a related field, or equivalent experience.

Responsibilities

• Manage RFP, proposal, and bid intake, calendars, deadlines, and compliance checklists across all three markets.
• Review solicitation requirements and coordinate the content, documents, and approvals needed for complete, compliant submissions.
• Gather and organize inputs from sales, design, project management, and finance; manage version control, final packaging, and submission.
• Produce proposals, bid decks, and client presentations, applying strong writing, editing, and graphic design skills.
• Maintain the proposal content library, including boilerplate, team bios, project sheets, case studies, project photos, and certifications.
• Develop and maintain proposal and presentation templates that support consistent, efficient production.
• Prepare materials for in-person tours, presentations, and client interviews.
• Track proposal volume, deadlines met, and win/loss results.
• Design print and digital collateral across sectors: furniture, walls, flooring, A&D, and business development.
• Develop long-form sector booklets, flyers, one-pagers, and case studies.
• Manage print production and vendor coordination.
• Design social media, email, web, and digital assets.
• Design showroom, event, and trade show materials, including invitations, signage, and displays.
• Create co-branded marketing materials and campaigns with manufacturer partners, including Steelcase, following partner guidelines.
• Design business cards, internal collateral, presentations, and other internal design requests.
• Keep a consistent look and message across every channel, sector, and market.

Skills

Proposal management

RFP coordination

Graphic design

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

PowerPoint

Canva

Deadline-driven

Writing/editing

Education

Bachelor’s degree in Marketing/Communications/Graphic Design or related field

Tools

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

PowerPoint

Canva

Job description

Automatic Data Processing, Inc. is seeking a self-directed Proposal & Marketing Specialist to lead day-to-day proposal, RFP, and bid production for Houston, Austin, and San Antonio.

You’ll manage intake, content coordination, layout, and final submission, partnering with sales and business development to deliver accurate, compelling responses on deadline. Strong graphic design skills are required to turn proposal content into polished submissions and develop templates, sales collateral, and