Proposal Coordinator (Houston, TX) - Austin Industrial

Austin Industries; La Porte (TX); On-site; USD 42,000 - 55,000; Full time

Job summary

Austin Industries is seeking a team member to support Business Development and Pursuit Efforts, along with Marketing activities. Responsibilities include assisting in qualifications, proposal submissions, and production of company materials.

You will help assemble proposals, review RFP/RFI/RFQ documents, and coordinate print and digital files. The role also covers planning regional events, developing marketing collateral, and managing communications for bids and conferences, with emphasis on

Qualifications

• Experience supporting business development and marketing efforts.
• Ability to assist with proposal and RFI/RFQ materials.
• Experience coordinating events and collateral production.

Responsibilities

• Assist in qualifications and proposal submission efforts.
• Print and produce company or market segment materials.
• Handle submission-related checklists and quality control of documents.
• Prepare proposals for submission and file marketing information.
• Produce and file marketing materials such as graphics, brochures, and displays.
• Support administrative duties including typing, filing, scanning, and expense reports.
• Plan regional events and participate in conference activities.
• Develop targeted marketing collateral and manage event forms and deadlines.

Skills

Proposal development

Marketing coordination

Administrative support

Printing & production coordination

RFP/RFI/RFQ review

Event coordination

Job description

Business Development & Pursuit Efforts

• Assist in company’s qualifications/proposal submission efforts
• Responsible for printing and production of company or market segment pieces
• Responsible for the printing and production of industry award submittals as necessary to further promote company achievements and gain additional industry recognition
• Review RFP/RFI/RFQ documents and assist with requirements checklists for client submissions
• Assist with review and quality control of proposal and RFI materials
• Assemble and prepare proposals for submission
• Produces and digitally files marketing information – resumes, experience listings, and project descriptions
• Responsible for the production and digital filing of a wide variety of material used in marketing/ business development activity such as graphics, printed brochures, publications, digital images, displays, etc.
• Other administrative duties as required (typing, filing, copying, scanning, expense report preparation, supply ordering, binding of proposals, etc.)

Marketing Efforts

• Plan and execute regional company events and conference participation
• Assist in the development of related targeted customer-facing marketing collateral including brochures, project profiles, presentations, advertisements, invitations, pitches and proposals
• Manage event applications and show forms, track deadlines, and assist with internal and external event related communications
• Manage collateral, apparel, promotional and marketing property inventory
• Track and identify award opportunities and coordinate with appropriate departments on submittals
• Performs other related duties to support special marketing, communications, and business development activities