Multi-Franchise Automotive Office Manager

Paycom; Durham (NC); On-site; USD 40,000 - 65,000; Full time

Job summary

Sport Durst Automotive of Durham is seeking an organized Office Manager to support the Controller and oversee administrative and accounting functions in a multi-franchise dealership. The role focuses on accurate record-keeping, assisting department leaders, and maintaining efficient office operations.

The ideal candidate has experience in dealership administration and accounting, with strong attention to detail and the ability to handle confidential information in a deadline-driven setting.

Qualifications

• The candidate must have prior office management or dealership administration experience.
• Attention to detail, accuracy, organization, and follow-through are essential.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong professional written and verbal communication skills are required.
• Proficiency with Microsoft Office; CDK system experience is a plus.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage daily dealership office operations and maintain a professional work environment.
• Support accounting processes including deal posting, deposits, A/P and A/R, reconciliations, and month-end documentation.
• Coordinate title and registration documentation per dealership procedures.
• Prepare reports, track deadlines, and communicate follow-up items to managers.
• Respond professionally to customer and vendor inquiries and route issues appropriately.
• Safeguard confidential business information.
• Help develop and maintain efficient office procedures and internal controls.
• Provide administrative support to dealership leadership and assist with special projects.

Skills

Office management

Dealership accounting

Attention to detail

Prioritization

Communication skills

Microsoft Office

CDK system

Data confidentiality

Education

High school diploma

Accounting or business education

Tools

CDK system

Microsoft Office

Job description

Job Details: Job Location: Durham, NC 27707, Travel Percentage: None, Job Category: Accounting, Office Manager - Sport Durst Automotive of Durham

Durham, NC

Join a fast-paced, customer-focused dealership team and help keep our daily operations running smoothly.

Position Overview

We are seeking an organized, dependable, and detail-oriented Office Manager to work together with Controller to oversee administrative and accounting support functions in a multi-franchise dealership. This role is central to maintaining accurate records, supporting department leaders, assisting accounting personnel and customers, and ensuring the office operates efficiently and professionally. The ideal candidate is comfortable managing multiple priorities, handling confidential information, and working in a deadline-driven dealership environment.

Key Responsibilities

• Manage daily dealership office operations and maintain an organized, professional work environment.
• Support accounting processes, including deal posting, deposits, accounts payable and receivable, reconciliations, and month-end documentation.
• Coordinate title and registration department to ensure any related documentation is in accordance with dealership procedures and applicable requirements.
• Prepare reports, track deadlines, and communicate follow-up items to department managers.
• Respond professionally to customer, vendor and vendors questions and route issues to the appropriate team member.
• Safeguard confidential business information.
• Help develop and maintain efficient office procedures and internal controls.
• Provide administrative support to dealership leadership and assist with special projects as needed.

Qualifications

• Prior office management, dealership administration, bookkeeping, or automotive accounting experience required.
• Strong attention to detail, accuracy, organization, and follow-through.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Professional written and verbal communication skills.
• Proficiency with Microsoft Office; experience with CDK system is a plus.
• Ability to handle sensitive information with discretion.
• High school diploma or equivalent required; additional accounting or business education is a plus.

What Success Looks Like

You keep information accurate, anticipate office needs, communicate clearly, and bring consistency to dealership processes. You are approachable and service-minded while maintaining high standards for accountability, confidentiality, and compliance.

Sport Durst Automotive is an Affirmitive Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.