Office Manager

Zanesville Toyota; Dover (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee discount

Health insurance

Life insurance

Paid time off

Vision insurance

Job summary

Zanesville Toyota in Dover, OH is seeking an Office Manager to support the dealership's financial operations, ensure accuracy in reporting, and assist with various accounting functions. The role requires strong organizational skills and proactive collaboration with the accounting team to maintain efficient workflows across accounts payable, accounts receivable, and payroll.

This position also involves coordinating reporting cycles and maintaining audit-ready records.

Qualifications

• Experience in accounting with supervisory responsibilities.
• Strong organizational skills and multitasking ability.
• Excellent phone etiquette and interpersonal communication.
• Calendar management proficiency for meetings and reporting.
• Familiarity with office software; DMS experience is a plus.

Responsibilities

• Assist in preparing financial statements and reports, ensuring compliance.
• Oversee daily accounting operations, including AP/AR and payroll.
• Supervise accounting team and support workflows to meet deadlines.
• Coordinate schedule management for financial reporting cycles.
• Maintain organized records of financial transactions and docs for audit.
• Communicate with internal departments on financial processes.
• Support HR tasks related to payroll and employee benefits as needed.
• Perform clerical tasks to assist the finance department.

Skills

Accounting

Team management

Organizational skills

Communication

Calendar management

Microsoft Office

Tools

DMS software

Microsoft Office Suite

Job description

We are seeking a detail-oriented and proactive Office Manager to join our New Car Dealership. The ideal candidate will play a crucial role in supporting the financial operations of the organization, ensuring accuracy in financial reporting, and assisting with various accounting functions. This position requires strong organizational skills, effective communication abilities, and a commitment to maintaining high standards of financial integrity.

Duties:

• Assist in the preparation of financial statements and reports, ensuring compliance with applicable regulations and standards.
• Oversee daily accounting operations, including accounts payable, accounts receivable, and payroll processing.
• Manage and supervise the accounting team, providing guidance and support to ensure efficient workflow and adherence to deadlines.
• Coordinate schedule management for financial reporting cycles and meetings, ensuring timely completion of all tasks.
• Maintain organized records of financial transactions and documentation for easy retrieval and audit purposes.
• Communicate effectively with internal departments regarding financial matters, providing clarity on processes and procedures.
• Support human resources functions related to payroll and employee benefits administration as needed.
• Perform clerical tasks such as data entry, filing, and document preparation to assist the finance department.

Qualifications:

• Proven experience in accounting with a focus on team management and supervisory responsibilities.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent phone etiquette and interpersonal communication skills for interacting with team members and stakeholders.
• Proficient in calendar management to coordinate meetings and schedules efficiently.
• Familiarity with office software applications (e.g., Microsoft Office Suite) is essential; experience with DMS software is a plus.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Automotive : 3 years (Preferred)

Ability to Commute:

• Dover, OH 44622