Automotive Office Manager - Concord, CA

Element Partners, LLC; Concord (NH); On-site; USD 55,000 - 75,000; Full time

Job summary

Element Partners, LLC is seeking an Office Manager to ensure accurate representation of the dealership’s financial condition and to establish controls for proper business conduct.

The role involves assisting the controller, supervising office staff, preparing month-end close, handling payroll, audits, depreciation, and ensuring timely reporting while maintaining compliance and safety policies.

Qualifications

• Accounting degree or commensurate experience.
• Two years of dealership office experience.
• Working knowledge of dealership financial statements.
• Ability to explain technical financial information clearly.
• Authorized to work in USA and pass pre-employment checks.
• Experience with internal/external audits preferred.

Responsibilities

• Assist controller with monthly financial statements and timely payroll processing.
• Interpret and analyze financial statements continually.
• Supervise office staff including receptionist and cashier.
• Prepare month-end reconciliations for all accounts.
• Coordinate and prepare audit information for internal/external audits.
• Complete end-of-month accounting reports and depreciation calculations.
• Maintain fixed assets and accruals for expenses.
• Provide back-up for cashier and receptionist.
• Ensure compliance with safety policies and pass pre-employment checks.
• All applicants must be authorized to work in the USA.

Skills

Office management

Financial analysis

Staff supervision

Audit preparation

Education

Accounting degree or commensurate experience

Job description

The Office Manager is responsible for the accurate representation of the financial condition of the dealership, develops controls necessary for the proper conduct of the business, maintains accurate records, and establishes and maintains the data processing capabilities to accomplish the dealership’s objectives.

Duties and Responsibilities:

• Assist controller with preparation of complete financial statement and ensure it is submitted in a timely manner each month. Processing Payroll
  
• Interpret and analyze the financial statement continually.
  
• Supervise office staff, including receptionist and cashier.
  
• Keep the Controller informed about the trends and the cash needs of the business.
  
• Review journal entries and approve any adjustments to inventory, COS, and expense accounts.
  
• Prepare and process all workmen’s comp and other insurance claims.
  
• Coordinate and prepare month-end reconciliations for all accounts and physical inventories.
  
• Maintain and post monthly standard entries.
  
• Set up fixed asset and prepaid asset accounts.
  
• Work with office staff to ensure timely completion of assigned tasks.
  
• Assist in preparation for annual internal and/or external audit. Provide auditors with requested information; follow-up on any items that need correction.
  
• Complete end-of-month accounting reports.
  
• Calculate and reconcile depreciation expense monthly.
  
• Set up and maintain accruals for expenses, e.g. advertising, insurance, professional expenses.
  
• Run and review expense trend reports monthly.
  
• Provide back-up for cashier and receptionist as needed.
  
• Must follow all company safety policies and procedures and immediately report any and all accidents to a manager or supervisor.
  
• Automotive Business Office experience preferred.
  
• Accounting degree or commensurate experience.
  
• Ability to read and comprehend instructions and information.
  
• Two years of experience in a dealership office position.
  
• Working knowledge of dealership financial statements.
  
• Ability to explain technical financial information in an understandable manner.
  
• Professional personal appearance.
  
• All applicants must be authorized to work in the USA
  
• All applicants must perform duties and responsibilities in a safe manner
  
• All applicants must be able to demonstrate ability to pass pre-employment testing to include background checks, MVR, drug test, credit report, and valid driver license