Automotive Office Manager

Open Road; Edison (NJ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Medical insurance

Paid time off (PTO)

401(k) retirement plan plus match

Employee vehicle purchase programs

Professional development and training

Job summary

Open Road is seeking an experienced Automotive Office Manager to oversee the dealership’s office operations, accounting, compliance, and deal processing in a fast-paced luxury environment. You will ensure accurate documentation and smooth processing across all departments.

You will lead and develop the administrative team, coordinate with Sales, Finance & Insurance, Service, Parts, and Management, and drive process improvements to boost efficiency and the customer experience.

Qualifications

• Prior Automotive Office Manager or dealership office experience.
• Experience in an automotive dealership strongly preferred.
• Solid understanding of dealership accounting and vehicle deal processing.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to lead and develop an administrative team.
• Strong communication and problem-solving skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Proficiency with Microsoft Office and dealership software.
• Reynolds & Reynolds DMS knowledge is a plus.
• Luxury automotive dealership experience is highly desirable.

Responsibilities

• Oversee daily operations of the dealership office and administrative functions.
• Manage accounting, billing, title, registration, and deal-processing activities.
• Review and maintain accurate vehicle sales and finance documentation.
• Ensure deals are processed accurately and efficiently.
• Monitor funding, receivables, payables, and related dealership accounting functions.
• Maintain compliance with federal, state, and dealership policies.
• Work closely with Sales, Finance & Insurance, Service, Parts, and General Management.
• Supervise, train, and support office staff.
• Identify process improvements that increase efficiency and accuracy.
• Maintain accurate records and ensure timely completion of administrative tasks.
• Help ensure an exceptional customer experience throughout the transaction process.
• Assist management with reporting, audits, reconciliations, and other dealership administrative needs.

Skills

Office management

Deal processing

Leadership

Communication

Problem solving

Time management

Microsoft Office

Reynolds & Reynolds

Tools

Reynolds & Reynolds DMS

Job description

Automotive Office Manager – Luxury Brand

We are seeking an experienced Automotive Office Manager to join our high-volume luxury automotive dealership. This is an excellent opportunity for a detail-oriented, organized professional who understands dealership accounting, office operations, compliance, and the fast-paced demands of a high-volume automotive environment.

Responsibilities

• Oversee daily operations of the dealership office and administrative functions
• Manage and support accounting, billing, title, registration, and deal-processing activities
• Review and maintain accurate vehicle sales and finance documentation
• Ensure deals are processed accurately and efficiently
• Monitor funding, receivables, payables, and related dealership accounting functions
• Maintain compliance with federal, state, and dealership policies
• Work closely with Sales, Finance & Insurance, Service, Parts, and General Management
• Supervise, train, and support office staff
• Identify process improvements that increase efficiency and accuracy
• Maintain accurate records and ensure timely completion of administrative tasks
• Help ensure an exceptional customer experience throughout the transaction process
• Assist management with reporting, audits, reconciliations, and other dealership administrative needs

Qualifications

• Previous Automotive Office Manager, Dealership Office Manager, Automotive Accounting, or comparable dealership experience
• Experience in a automotive dealership strongly preferred
• Strong understanding of dealership accounting and vehicle deal processing
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Proven ability to lead and develop an administrative team
• Strong communication and problem-solving skills
• Ability to prioritize multiple deadlines in a fast-paced environment
• Proficiency with Microsoft Office and dealership software
• Reynolds & Reynolds DMS knowledge is a plus
• Luxury automotive dealership experience is highly desirable

Benefits

We offer a competitive compensation and benefits package, which may include:

• Competitive salary
• A professional, supportive team-oriented work environment
• Opportunity to work with a prestigious luxury automotive brand
• Career advancement opportunities
• Professional development and training
• Paid time off (PTO)
• Paid holidays
• Paid Vacation
• Employee vehicle purchase programs
• Employee vehicle service and parts discounts
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term and long-term disability coverage
• 401(k) retirement plan plus match
• Employee assistance programs
• Employee Recognition Programs
• Employee Appreciation Events

Specific benefits and eligibility may vary based on position, location, and employment status.

Why Join Us?

Join a luxury automotive dealership where your expertise can make a direct impact on operational efficiency, accounting accuracy, employee development, and customer satisfaction. We value experienced dealership professionals who take pride in their work and thrive in a high-volume environment.