Multi-Entity Payroll & Compliance Specialist

Capstone Mechanical, LP.; Itasca (IL); On-site; USD 60,000 - 75,000; Full time

Job summary

Capstone Mechanical, LP. seeks a Payroll Specialist to manage accurate, timely payroll across multiple divisions and entities. You will audit hours, earnings, and taxes, resolve discrepancies, and collaborate with HR, Benefits, Finance, and managers to ensure compliant processing.

The role requires 2+ years in payroll, familiarity with multi‑state regulations, and experience with union payrolls and system conversions. Office-based with confidentiality and process improvement focus.

Qualifications

• Bachelor’s degree in Accounting, Business Administration, HR, or related field.
• 2+ years of progressively responsible payroll processing experience.
• Experience with multiple legal entities, business units, states, and pay frequencies.
• Experience with union payroll, prevailing wages, certified payrolls, and union reporting preferred.
• Experience supporting payroll taxes, garnishments, retirement deductions, benefits deductions, and year‑end processing.
• Experience with payroll system conversions, acquisitions, implementations, parallel testing, or payroll centralization preferred.
• Experience with UKG preferred.

Responsibilities

• Process payroll accurately and on time across multiple divisions and payroll schedules.
• Perform detailed pre- and post payroll audits, including validation of hours, earnings, deductions, taxes, and net pay.
• Identify payroll exceptions, investigate root causes, document findings, and coordinate timely corrections with HR, Benefits, Finance, managers, and business‑unit contacts.
• Support payroll tax administration across multiple federal, state, and local jurisdictions, including tax deposits, reconciliations, agency notices, registration or account setup, and year‑end reporting.
• Support union payroll administration, including wage and fringe rate updates, reciprocity requirements, union deductions, benefit remittances, audit support, and collective bargaining agreement requirements (Union reporting).
• Prepare certified payroll reports as needed.
• Process garnishments according to legal requirements.
• Manage payroll changes including new hires, terminations, and pay rate changes.
• Prepare and validate payroll registers for management review.
• Develop, maintain, and follow payroll SOPs, processing checklists, reconciliation tools, calendars, responsibility matrices, and supporting documentation.
• Participate in payroll centralization, acquisition integration, system implementation, testing, parallel payrolls, and payroll‑frequency conversion activities.
• Maintain confidentiality of sensitive payroll information.

Skills

HRIS/payroll systems

Payroll audits

Excel

Union payroll

Wage/hour knowledge

Deadlines management

Union agreements

Analytical skills

Communication skills

Education

Bachelor’s degree in Accounting/Business Administration/HR or related

Tools

UKG

Job description

Capstone Mechanical, LP. seeks a Payroll Specialist to manage accurate, timely payroll across multiple divisions and entities. You will audit hours, earnings, and taxes, resolve discrepancies, and collaborate with HR, Benefits, Finance, and managers to ensure compliant processing.

The role requires 2+ years in payroll, familiarity with multi‑state regulations, and experience with union payrolls and system conversions. Office-based with confidentiality and process improvement focus.