Multi-Entity AR Billing Specialist | Cash & Collections

Recruit Up, LLC; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Job summary

Recruit Up, LLC seeks an Accounts Receivable / Billing Specialist to manage invoicing and cash application for multiple entities. You will verify time records, job costs, and change orders, and ensure accurate AR records across the organization.

You will work with project managers and finance to maintain timely billing and effective collections. The role requires 3–5 years AR/billing experience, ERP proficiency, and strong attention to detail.

Qualifications

• 3–5 years of accounts receivable, customer billing, cash application, or collections experience.
• Experience in multi-company or multi-entity environments preferred.
• Experience with project-based, contract, progress, or construction billing preferred.
• Proficiency with Microsoft Excel and AR reporting.
• Strong attention to detail, organization, time-management, and communication skills.

Responsibilities

• Prepare, review, and issue customer invoices for the appropriate company or entity per contract terms and rate schedules.
• Verify billing information and supporting documentation (time records, job cost reports, work orders, change orders, forms).
• Coordinate with project managers and operations to obtain missing info and resolve discrepancies before invoicing.
• Submit invoices through portals or email and confirm receipt.
• Process billing adjustments, credits, rebills, and corrections.
• Maintain accurate customer master data and billing records in the ERP system.
• Apply payments to the correct accounts and invoices; investigate unapplied cash.
• Monitor AR aging and follow up on past-due balances; escalate when needed.
• Document collection activity and follow-up dates; communicate with customers professionally.
• Support month-end AR close and provide schedules and audits documentation.

Skills

AR / billing experience

ERP system (Acumatica)

Excel proficiency

Attention to detail

Communication skills

Education

Associate degree in accounting/finance/BA

Tools

Acumatica

Job description

Recruit Up, LLC seeks an Accounts Receivable / Billing Specialist to manage invoicing and cash application for multiple entities. You will verify time records, job costs, and change orders, and ensure accurate AR records across the organization.

You will work with project managers and finance to maintain timely billing and effective collections. The role requires 3–5 years AR/billing experience, ERP proficiency, and strong attention to detail.