Accounts Receivable Specialist

Professional Search Group; Los Angeles (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

A leading recruitment firm is looking for an Accounts Receivable (AR) Specialist in Los Angeles. This role involves managing high-volume B2B transactions across multiple enterprise accounts, necessitating advanced Excel skills and experience with ERP platforms like Coupa and ARIBA. The ideal candidate will have 2+ years in AR and billing, with the ability to maintain documentation and facilitate timely payments amidst competing priorities. This role is critical for ensuring billing accuracy and financial compliance.

Qualifications

• 2+ years of hands-on AR and billing experience, preferably in a product-based business.
• Proficiency with Coupa, ARIBA, and Microsoft Dynamics or other ERP platforms.
• Demonstrated ability to manage multiple tasks and deadlines independently.

Responsibilities

• Create, send, and track invoices, payments, credits, and debit memos.
• Manage full-cycle AR for high-volume B2B accounts.
• Oversee hundreds of open POs and invoices simultaneously.
• Monitor aging reports and follow up on outstanding balances.
• Maintain organized records of all receivables.
• Assist in monthly close processes and provide AR reporting.

Skills

Advanced Excel proficiency

Experience with computerized accounting systems

High-volume transaction management

Excellent written and verbal communication

Ability to manage multiple tasks independently

Tools

Coupa

ARIBA

Microsoft Dynamics

Job description

Overview

We’re seeking a highly organized and tech-savvy Accounts Receivable (AR) Specialist to support the daily billing and receivables function of a fast-paced, enterprise-scale environment. This role requires advanced Excel proficiency, experience with computerized accounting systems, and the ability to manage high-volume, high-value B2B transactions across multiple large customer accounts.

Unlike traditional AR positions managing a few clients with limited activity, this role involves overseeing dozens of enterprise accounts with hundreds of open POs and invoices at any given time—ranging from $100,000 to over $1 million per transaction. You’ll play a critical part in maintaining billing accuracy, reconciling payments, and ensuring timely collections across complex client portfolios.

Responsibilities

• Create, send, and track invoices, payments, credits, and debit memos
• Manage full-cycle AR for high-volume B2B accounts, including posting payments, reconciling accounts, and managing Net 30 receivables
• Oversee hundreds of open POs and invoices across multiple large enterprise clients simultaneously
• Submit invoices and supporting documentation through Coupa, ARIBA, or other billing systems
• Monitor aging reports, analyze payment trends, and follow up on outstanding balances with precision and professionalism
• Maintain organized records of all receivables, ensuring documentation compliance (POs, PODs, delivery receipts)
• Partner cross-functionally with operations, logistics, and finance to resolve discrepancies and ensure timely client payments
• Assist in monthly close processes and provide AR reporting to leadership
• Manage competing priorities and strict deadlines in a high-transaction, multi-client environment

Requirements

• 2+ years of hands-on AR and billing experience, preferably in a product-based business
• Proficiency with Coupa, ARIBA, and Microsoft Dynamics or other ERP platforms
• Excellent written and verbal communication skills
• Demonstrated ability to manage multiple tasks and deadlines independently