Multi-Company Payroll Specialist (ADP Expert)

Internationalinsuranceprofessionals; Saint Paul (MN); On-site; USD 50,000 - 70,000; Full time

Job summary

Internationalinsuranceprofessionals in Saint Paul, MN seeks a Payroll Specialist to manage bi-weekly payroll for multiple entities using ADP Vantage, ensuring accuracy and on-time delivery.

Ideal candidates have 1–2 years of payroll experience, familiarity with NetSuite, strong analytical and communication skills, and a commitment to safeguarding confidential information. CPP is a plus but not required.

Qualifications

• 1–2 years of payroll experience
• 4 year accounting degree preferred but not required
• ADP Vantage and NetSuite knowledge is helpful
• Experience with state tax and garnishment laws
• Strong analytical and PC skills
• Excellent organizational skills and attention to detail
• Effective interpersonal and communication skills at all levels of the organization
• Demonstrated ability to safeguard confidential information
• CPP preferred but not required

Responsibilities

• Process bi-weekly payroll for assigned companies with efficiency and accuracy meeting deadlines.
• Input, process, and review all payroll maintenance for assigned companies using ADP Vantage.
• Complete bi-weekly payroll reconciliation and prepare journal entries for posting.
• Review and upload employee reimbursements into ADP Vantage.
• Review and reconcile all federal, state, and local tax payments with ADP quarterly and annual tax filings.
• Process and distribute standard and ad hoc payroll reports as requested.
• Research and problem solving of payroll transactions.
• Payroll audits as assigned.
• Assist with external audits as assigned (401K audit, financial audit, UI audits, etc.).
• Prepare deposits for multiple companies.
• Record and allocate transactions in the cash reporting system to prepare daily, weekly, and monthly cash reports and for posting to the financial system.
• Access and run various bank reports including positive pay, lockbox deposits, and transaction reports for multiple banks.
• Process fund transfers between banks, outgoing wire transfers and investment transactions.
• Upload/enter disbursements from financial system to multiple banks for positive pay.
• Prepare various cash journal entries and post to the financial system.
• Research and problem solving of cash transactions.

Skills

Payroll processing

ADP Vantage

NetSuite

Multi-state payroll

Tax compliance

Analytical skills

Organizational skills

Communication skills

Confidentiality

CPP

Education

4-year accounting degree preferred

Tools

ADP Vantage

NetSuite

Job description

Internationalinsuranceprofessionals in Saint Paul, MN seeks a Payroll Specialist to manage bi-weekly payroll for multiple entities using ADP Vantage, ensuring accuracy and on-time delivery.

Ideal candidates have 1–2 years of payroll experience, familiarity with NetSuite, strong analytical and communication skills, and a commitment to safeguarding confidential information. CPP is a plus but not required.