Payroll Specialist

WizeHire, Inc; Cicero (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

WizeHire, Inc. is seeking a detail-oriented Payroll Specialist to manage multi-state payroll operations, onboarding and terminations, wage changes, and audits. You will ensure compliance with federal, state, and local regulations while safeguarding confidentiality and accuracy.

The ideal candidate has hands-on ADP payroll systems experience, strong analytical skills, and superb attention to detail. You will collaborate with HR and Accounting to resolve discrepancies and respond to employee

Qualifications

• Knowledge of federal, state and local payroll regulations.
• Hands-on experience with ADP payroll systems is required.
• Experience with multi-state payroll processing and year-end reporting (W-2) beneficial.
• Ability to manage confidential employee information with discretion.

Responsibilities

• Process payroll for a multi-state workforce accurately and on time.
• Handle onboarding, promotions, wage changes, terminations and payroll audits.
• Manage tax withholdings, garnishments and benefit deductions while ensuring compliance.
• Respond to employee payroll inquiries and collaborate with HR and Accounting to resolve discrepancies.

Skills

Attention to detail

Analytical skills

Discretion

Payroll knowledge

Education

Bachelor's degree in HR or Accounting

Tools

ADP Payroll Systems

Job description

We are seeking a detail-oriented and highly organized Payroll Specialist to manage and process payroll accurately and on time for a multi-state workforce. This role is responsible for all aspects of payroll administration, including employee onboarding and terminations, wage and salary changes, payroll audits, tax withholdings, garnishments, benefit deductions, and compliance with federal, state, and local payroll regulations. The Payroll Specialist will serve as a key resource for employees regarding payroll-related questions and will work closely with Human Resources, Accounting, and management to ensure payroll accuracy and confidentiality.

The ideal candidate will possess strong analytical skills, exceptional attention to detail, and the ability to manage sensitive employee information with discretion. Hands-on experience with ADP payroll systems is non-negotiable and required for consideration. Candidates must demonstrate a thorough understanding of payroll processing, payroll tax reporting, timekeeping systems, and regulatory compliance. Experience with payroll reconciliations, year-end reporting (W-2s), and resolving payroll discrepancies is highly preferred. The successful candidate will be proactive, dependable, and committed to delivering accurate payroll services in a fast-paced environment.