Payroll Specialist

Andy Frain Services, Inc.; Aurora (IL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

STD insurance

401(k) plan

Paid time off

Employee discount program

Job summary

Andy Frain Services, Inc. is seeking an experienced payroll professional to manage end-to-end, multi-state payroll processing on a weekly basis.

The ideal candidate will handle confidential information with integrity, ensure compliance with federal, state, and local laws, and collaborate with HR, Finance, and IT to resolve discrepancies across locations. The role requires strong analytical skills, attention to detail, and the ability to meet tight deadlines in a fast-paced environment.

Qualifications

• 5+ years of payroll processing experience, preferably in a staffing agency environment.
• Strong knowledge of federal, state, and local payroll laws and regulations.
• Experience processing payroll for multiple states and locations.
• Proficiency with ADP Vantage or similar platforms.
• CPP designation is a plus.

Responsibilities

• Process full-cycle, multi-state payroll for hourly and salaried employees across multiple locations.
• Maintain and update employee payroll records including new hires, terminations, salary changes, and benefit deductions.
• Ensure payroll transactions are processed accurately and in compliance with federal, state, and local regulations.
• Review, validate and import time & attendance system information.
• Respond to employee inquiries related to pay, deductions, and time reporting.
• Support internal and external audits by providing payroll reports and documentation.
• Partner with HR, Finance, and IT to resolve payroll discrepancies.
• Update employee payroll records by reviewing and entering changes.
• Respond to employee/management inquiries and requests regarding payroll matters.

Skills

Payroll processing

Multi-state payroll

Regulatory compliance

Attention to detail

Analytical

Confidentiality

Education

CPP designation (plus)

Tools

ADP Vantage

Excel (Advanced)

Job description

- Comprehensive medical, dental, vision, and STD insurance
- 401(k) plan for future savings
- Generous paid time off to recharge
- Competitive salary with an employee discount program at retailers, restaurants, and entertainment venues
- Access to an Employee Assistance Program (EAP) for free, confidential counseling and resources
- Support for stress management, financial guidance, legal assistance, and family challenges
- Commitment to mental and emotional well-being, fostering a thriving work-life balance

Job Description

End-to-end payroll processing of multi-state payrolls on a weekly basis. This role requires in-depth payroll processing experience, a strong understanding of payroll tax regulations, and the ability to work in a fast-paced, deadline-driven environment. The ideal candidate is analytical, organized, and committed to confidentiality and compliance.
Key Responsibilities:

• Process full-cycle, multi-state payroll for hourly and salaried employees across multiple locations
• Maintain and update employee payroll records including new hires, terminations, salary changes, and benefit deductions
• Ensure payroll transactions are processed accurately and in compliance with federal, state, and local regulations
• Review, validate and import time & attendance system information
• Respond to employee inquiries related to pay, deductions, and time reporting
• Support internal and external audits by providing payroll reports and documentation
• Partner with HR, Finance, and IT to resolve payroll discrepancies
• Update employee payroll records by reviewing and entering changes
• Respond to employee/management inquiries and requests regarding payroll matters
• Process employee transfers between multiple payroll companies
• Understand computed wages and taxes to ensure the accuracy of earningsComplete special projects and or other assigned tasks on an as needed basis
• Ability to prioritize workload efficiently and meet deadlines
• Monitor employee leave situations to accurately pay employees
• Process manual payments
• Maintain strict confidentiality

Requirements

Qualifications:

• 5+ years of payroll processing experience, preferably in a staffing agency environment
• Strong knowledge of federal, state, and local payroll laws and regulations
• Experience processing payroll for multiple states and locations
• Proficiency in payroll systems (e.g., ADP Vantage or similar platforms)
• Intermediate to advanced Excel skills (VLOOKUPs, pivot tables, etc.)
• High level of accuracy, discretion, and attention to detail
• Strong problem-solving skills and the ability to work independently
• ADP Vantage experience preferred
• Certified Payroll Professional (CPP) designation is a plus

What We Offer

• Competitive salary and comprehensive benefits
• A collaborative, supportive work environment
• Opportunities for advancement in a growing organization

Company Info

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