Multi-Community HOA Manager: Lead Boards and Budgets

PMI Prime Property Services; Morristown (NJ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Opportunity for advancement

Training & development

Competitive salary

Health insurance

401(k)

Job summary

PMI Prime Property Services is seeking a Community Association Manager to oversee a portfolio of smaller condominium communities and serve as the day to day connection between boards, homeowners, vendors, and our team.

You’ll help boards make informed decisions, keep community work moving, and follow through on the details that matter to residents. This role requires managing multiple communities with clear communication and dependable service.

Qualifications

• 1+ years of community association management, HOA operations, or closely related experience.
• Strong understanding of association governing documents, board processes, and applicable requirements.
• Experience managing multiple communities, projects, or client relationships at once.
• Ability to review and understand basic association financial reports and discuss them with boards.
• Strong written communication, meeting facilitation, conflict resolution, and organizational skills.
• Ability to learn and use PMI’s association management systems, including CINC.
• Knowledge of CINC a plus

Responsibilities

• Serve as the primary contact for the boards and homeowners in your assigned communities.
• Plan and facilitate board meetings, prepare agendas and reports, and track action items through completion.
• Conduct site visits of the community and report findings back to Board
• Help boards understand community operations, financial reports, annual budgets, and reserve needs.
• Coordinate inspections, violation notices, homeowner requests, and architectural review submissions in accordance with each community’s governing documents.
• Manage maintenance work and vendors, obtain bids, and present recommendations to boards.
• Keep community records, homeowner information, communications, and work orders accurate in CINC and related systems.
• Work with the accounting team on financial accuracy, payments, collections, and board reporting.
• Support the transition and setup of newly acquired associations.

Tools

CINC

Job description

PMI Prime Property Services is seeking a Community Association Manager to oversee a portfolio of smaller condominium communities and serve as the day to day connection between boards, homeowners, vendors, and our team.

You’ll help boards make informed decisions, keep community work moving, and follow through on the details that matter to residents. This role requires managing multiple communities with clear communication and dependable service.