Mountain Operations Administrative Specialist

Alyeska Resort; Anchorage (AK); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Holidays

Paid Time Off

Season Pass

401(k) Plan

Discounts on Lodging

Restaurant Discounts

Nordic Spa Discounts

Job summary

Alyeska Resort in Girdwood, Alaska is seeking a Mountain Administrative Assistant to join the Mountain Operations team. You will provide essential administrative and organizational support to the Mountain GM and leadership, coordinating meetings, purchases, projects, and events to keep operations running smoothly.

Ideal candidates have a high school diploma, at least one year of administrative experience, and strong Microsoft Office skills.

Qualifications

• High school diploma or equivalent.
• At least one year of administrative, office, or related experience.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams).
• Strong organizational skills and exceptional attention to detail.

Responsibilities

• Manage calendars, schedule meetings, coordinate logistics, and help keep Mountain Operations leadership organized.
• Prepare meeting agendas, capture notes, and track action items and follow-up.
• Maintain department files, records, reports, presentations, and internal communications.
• Process purchase requests and purchase orders while tracking approvals, invoices, and department expenditures.
• Coordinate with vendors, Accounts Payable, and department leaders to keep purchases moving efficiently.
• Assist with budget tracking, purchasing records, inventory, and asset documentation.
• Help coordinate department projects, operational initiatives, deadlines, and deliverables.
• Maintain organizational systems and tracking tools that keep Mountain Operations running smoothly.
• Support resort events and mountain programming, including timelines, vendors, permits, scheduling, staffing coordination, and event documentation.
• Collaborate with teams across the resort, including Marketing, Food & Beverage, Guest Services, Ski School, Rentals, and other operational departments.
• Provide on-site event support when needed.

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Alyeska Resort in Girdwood, Alaska is seeking a Mountain Administrative Assistant to join the Mountain Operations team. You will provide essential administrative and organizational support to the Mountain GM and leadership, coordinating meetings, purchases, projects, and events to keep operations running smoothly.

Ideal candidates have a high school diploma, at least one year of administrative experience, and strong Microsoft Office skills.