Mountain Administrative Assistant

Alyeska Resort; Anchorage (AK); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Holidays

Paid Time Off

Season Pass

401(k) Plan

Discounts on Lodging

Restaurant Discounts

Nordic Spa Discounts

Job summary

Alyeska Resort in Girdwood, Alaska is seeking a Mountain Administrative Assistant to join the Mountain Operations team. You will provide essential administrative and organizational support to the Mountain GM and leadership, coordinating meetings, purchases, projects, and events to keep operations running smoothly.

Ideal candidates have a high school diploma, at least one year of administrative experience, and strong Microsoft Office skills.

Qualifications

• High school diploma or equivalent.
• At least one year of administrative, office, or related experience.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams).
• Strong organizational skills and exceptional attention to detail.

Responsibilities

• Manage calendars, schedule meetings, coordinate logistics, and help keep Mountain Operations leadership organized.
• Prepare meeting agendas, capture notes, and track action items and follow-up.
• Maintain department files, records, reports, presentations, and internal communications.
• Process purchase requests and purchase orders while tracking approvals, invoices, and department expenditures.
• Coordinate with vendors, Accounts Payable, and department leaders to keep purchases moving efficiently.
• Assist with budget tracking, purchasing records, inventory, and asset documentation.
• Help coordinate department projects, operational initiatives, deadlines, and deliverables.
• Maintain organizational systems and tracking tools that keep Mountain Operations running smoothly.
• Support resort events and mountain programming, including timelines, vendors, permits, scheduling, staffing coordination, and event documentation.
• Collaborate with teams across the resort, including Marketing, Food & Beverage, Guest Services, Ski School, Rentals, and other operational departments.
• Provide on-site event support when needed.

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Are you highly organized, detail-oriented, and someone who loves keeping people and projects moving? Do you thrive in a fast-paced environment where no two days are exactly the same? If you’re looking to combine your administrative skills with the energy and adventure of mountain resort operations, Alyeska Resort is the place for you!

We’re looking for a Mountain Administrative Assistant to join our Mountain Operations team in Girdwood, Alaska.

What You’ll Do

As the Mountain Administrative Assistant, you’ll provide essential administrative and organizational support to the Mountain General Manager and Mountain Operations leadership team. You’ll help coordinate everything from meetings and purchasing to projects and resort events, serving as an important connection point across our mountain operations.

Your Responsibilities Will Include

• Manage calendars, schedule meetings, coordinate logistics, and help keep Mountain Operations leadership organized.
• Prepare meeting agendas, capture notes, and track action items and follow-up.
• Maintain department files, records, reports, presentations, and internal communications.
• Process purchase requests and purchase orders while tracking approvals, invoices, and department expenditures.
• Coordinate with vendors, Accounts Payable, and department leaders to keep purchases moving efficiently.
• Assist with budget tracking, purchasing records, inventory, and asset documentation.
• Help coordinate department projects, operational initiatives, deadlines, and deliverables.
• Maintain organizational systems and tracking tools that keep Mountain Operations running smoothly.
• Support resort events and mountain programming, including timelines, vendors, permits, scheduling, staffing coordination, and event documentation.
• Collaborate with teams across the resort, including Marketing, Food & Beverage, Guest Services, Ski School, Rentals, and other operational departments.
• Provide on-site event support when needed.

What We Offer

• Pay Starts: $23.00 per hour
• Full-Time, Year-Round Position
• Medical, Dental & Vision Insurance
• Paid Holidays & Paid Time Off
• Free Season Pass for employees and qualified dependents
• Roth 401(k) & 401(k) Retirement Savings Plan
• Discounts on resort lodging and affiliate hotels
• Discounts at Alyeska restaurants, shops & Nordic Spa

What We Need

• High school diploma or equivalent.
• At least one year of administrative, office, project coordination, or related experience.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to balance multiple priorities and deadlines in a fast-paced environment.
• Ability to appropriately handle confidential and sensitive information.

What To Expect

• Work primarily in an office environment with opportunities to support mountain operations and resort events.
• Collaborate with employees and leaders across multiple departments.
• Occasionally work outdoors in varying Alaska weather conditions.
• Flexibility to support special events and peak operational periods.
• Ability to sit, stand, and walk for extended periods and participate in event setup and operational support as needed.

About Alyeska Resort

Alyeska Resort is nestled in the mountains of Girdwood, Alaska, just 45 minutes south of Anchorage. With a 299-room resort, Nordic Spa, and Ski Area, Alyeska combines world-class hospitality with an incredible mountain environment and a community that values both outdoor adventure and connection.

Here, you can build your career while enjoying everything Alaska has to offer. Work hard. Play hard. Live the Adventure!

Alyeska Resort is an Equal Opportunity Employer and a Drug-Free Workplace.