Mobile Mammography Program Administrative Coordinator

VitalCheck Wellness; Decatur (IL); On-site; USD 25,000 - 30,000; Full time

Job summary

VitalCheck Wellness in Springfield, IL, is seeking a Radiology Patient & Administrative Coordinator to support a mobile mammography program. This temporary, non-clinical role handles patient check-in, scheduling, and records while coordinating with the Mammography Technologist and healthcare team.

The ideal candidate is organized, professional, and comfortable interacting with patients. The assignment runs about five weeks with potential extension to twelve weeks and travel between Springfield

Qualifications

• Minimum high school diploma or GED.
• Experience in medical front-desk or patient scheduling preferred.
• Familiarity with medical terminology is a plus.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Welcome patients and assist with the check-in process.
• Confirm patient appointments and verify patient demographic and contact information.
• Provide patients with required registration, consent, screening, and medical history forms.
• Review patient paperwork for completeness and follow up on missing information.
• Assist patients with completing forms while maintaining privacy and confidentiality.
• Schedule, confirm, cancel, and reschedule mammography appointments.
• Communicate appointment instructions and help patients understand what to expect during their visit.
• Manage patient flow and communicate scheduling changes or expected wait times.
• Answer incoming telephone calls, take messages, and route questions to the appropriate team member.
• Maintain accurate and organized patient records in accordance with company procedures.
• Upload, scan, file, and securely transmit patient documents as required.
• Coordinate the collection and transfer of prior mammography records or images when applicable.
• Support communication among patients, the Mammography Technologist, radiology providers, scheduling teams, and authorized healthcare personnel.
• Assist the Mammography Technologist with non-clinical administrative tasks before, during, and after screening appointments.
• Prepare registration materials, forms, schedules, and other administrative supplies at the beginning of each workday.
• Monitor administrative and patient supplies and notify the appropriate team member when items need to be replenished.
• Maintain a clean, organized, and professional reception and patient waiting area.
• Follow all patient privacy, confidentiality, HIPAA, and company requirements.
• Complete additional administrative duties related to the mammography screening program as assigned.

Skills

Communication skills

Customer service

Organizational skills

Microsoft Office

Education

High school diploma or GED

Tools

EMR systems

Radiology information systems

Scheduling platforms

Patient registration systems

Job description

VitalCheck Wellness in Springfield, IL, is seeking a Radiology Patient & Administrative Coordinator to support a mobile mammography program. This temporary, non-clinical role handles patient check-in, scheduling, and records while coordinating with the Mammography Technologist and healthcare team.

The ideal candidate is organized, professional, and comfortable interacting with patients. The assignment runs about five weeks with potential extension to twelve weeks and travel between Springfield