MLS Listings & Real Estate Admin Coordinator

HomeServices of America, Inc.; North Oaks (MN); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Medical benefits

PTO

401(k) with employer match

Health Savings Account

Dental

Vision

Life Insurance

Flexible Spending Account

Employee Assistance Program

Job summary

Edina Realty seeks an organized, detail-oriented administrative assistant for our North Oaks, MN sales office to enter property listings, update MLS, and support agents and management.

This in-office role runs Mon–Fri 8:30 am–5:00 pm, with duties including data input, filing, phone support, scheduling, and processing advertising, licenses, payments, and reports, while maintaining accurate records and contributing to a collaborative team.

Qualifications

• High school diploma or equivalent.
• One year of clerical/administrative experience.
• Experience with Microsoft Office and Canva.
• Strong written and verbal communication.
• Ability to work under deadlines and in a team.
• Organizational skills with attention to detail.
• Knowledge of real estate, title or mortgage is a plus.
• Reliable transportation to commute between Edina sales offices.

Responsibilities

• Perform data input functions, process real estate information and maintain MLS listings and sales records.
• Verify information with sales associates to ensure accurate listings.
• Provide administrative support: answer phones, greet visitors, schedule appointments, distribute mail, maintain office appearance and order office supplies.
• Track sign inventory, prepare packets and maintain office equipment.
• Process real estate advertising, submit license applications and charges and manage payments.
• Maintain sales data, generate reports and prepare routine correspondence.
• May process earnest money and maintain and reconcile escrow information.
• Maintain and monitor electronic and paper files/records.
• May serve as back-up to other office staff.
• Perform any additional responsibilities as requested or assigned.

Skills

MS Office

Canva

Communication

Time management

Organizational skills

Analytical skills

Team player

Detail oriented

Real estate knowledge

Education

High school diploma or equivalent

Tools

Microsoft Office

Canva

Job description

Edina Realty seeks an organized, detail-oriented administrative assistant for our North Oaks, MN sales office to enter property listings, update MLS, and support agents and management.

This in-office role runs Mon–Fri 8:30 am–5:00 pm, with duties including data input, filing, phone support, scheduling, and processing advertising, licenses, payments, and reports, while maintaining accurate records and contributing to a collaborative team.