Mission Services Administrative Coordinator

Diocese of El Paso; El Paso (TX); On-site; USD 32,000 - 42,000; Part time

Job summary

Maryknoll Lay Missioners in El Paso, TX is seeking an Administrative Assistant to support the Mission Services Department. Under the MSD Manager, you will handle a variety of administrative duties, calendar management, and event coordination while safeguarding confidential information.

The role requires strong communication, organizational skills, and proficiency with Microsoft 365 and Zoom. Experience with invoicing, vendor contracts, and budget support is a plus; bilingual Spanish is preferred

Qualifications

• Minimum 2 years of administrative or program support experience.
• AA degree preferred; High School diploma required.
• Proficiency with Microsoft 365 and Zoom.
• Ability to handle confidential information and work independently.
• Familiarity with accounts payable processes and vendor documents is a plus.
• Bilingual, Spanish preferred.

Responsibilities

• Assist with new missioner contracts and coordinate with the MSD Manager.
• Provide administrative and printing support during peak Orientation Formation Program periods.
• Maintain the MSD Manager’s calendar and coordinate scheduling for MSD events, including Zoom meetings.
• Assist in event registration, attendee tracking and related support.
• Provide logistical and technical support for MSD meetings and events, including AV equipment and virtual hosting.
• Take notes during meetings and distribute minutes in a timely manner.
• Compile and manage shopping lists for MSD program events such as OFP and MIP.

Job description

Maryknoll Lay Missioners in El Paso, TX is seeking an Administrative Assistant to support the Mission Services Department. Under the MSD Manager, you will handle a variety of administrative duties, calendar management, and event coordination while safeguarding confidential information.

The role requires strong communication, organizational skills, and proficiency with Microsoft 365 and Zoom. Experience with invoicing, vendor contracts, and budget support is a plus; bilingual Spanish is preferred