Administrative Assistant

CatholicJobs.com; Ann Arbor (MI); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

401k package

Health benefits

Paid time off

Job summary

The Dominican Sisters of Mary, Mother of the Eucharist in Ann Arbor, MI, seek an entry-level Administrative Assistant to support the Mission Advancement Office with essential administrative tasks and donor materials. This role reports to the Executive Director and contributes to a positive office environment.

Ideal candidates are organized, detail-oriented, and capable of handling multiple tasks, with proficiency in Microsoft Office and strong communication skills.

Qualifications

• High school diploma or equivalent required.
• Previous office, customer service or volunteer experience is a plus.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Strong verbal and written communication skills.
• Ability to organize multiple tasks and prioritize effectively.
• Ability to maintain confidentiality and exercise good judgment.
• Organization and time management.
• Attention to detail.
• Teamwork and collaboration.
• Problem-solving.
• Dependability and accountability.
• Customer service orientation.

Responsibilities

• Answer and direct incoming calls in a professional and courteous manner.
• Assemble presentation materials for donor visits
• Conduct phone number research
• Assist with mailings
• Assist with securing copyright permissions for marketing materials
• Process card requests in a timely and accurate manner
• Proofread marketing materials and other communications for accuracy and consistency
• Assist with coordinating staff meetings and other internal events
• Support general office projects and special assignments as needed
• Assist with light kitchen duties, including organizing supplies and maintaining shared areas to help ensure a welcoming, organized, and professional office environment

Skills

Communication skills

Organization

Time management

Teamwork

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Dominican Sisters of Mary, Mother of the Eucharist

Ann Arbor, MI

Job Description

The Administrative Assistant will support the mission and ministry of the Dominican Sisters of Mary, Mother of the Eucharist by providing essential administrative support to ensure the efficient day-to-day operation of the Mission Advancement Office.

This entry-level role is ideal for an organized, detail-oriented individual who enjoys supporting staff, managing administrative tasks, and contributing to a positive office environment. This position will report to the Executive Director of the Mission Advancement Office.

Key Role Functions and Responsibilities

• Answer and direct incoming calls in a professional and courteous manner.
• Assemble presentation materials for donor visits
• Conduct phone number research
• Assist with mailings
• Assist with securing copyright permissions for marketing materials
• Process card requests in a timely and accurate manner
• Proofread marketing materials and other communications for accuracy and consistency
• Assist with coordinating staff meetings and other internal events
• Support general office projects and special assignments as needed
• Assist with light kitchen duties, including organizing supplies and maintaining shared areas to help ensure a welcoming, organized, and professional office environment

Qualifications, Skills, Knowledge

• High school diploma or equivalent required
• Previous office, customer service or volunteer experience is a plus
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Teams
• Strong verbal and written communication skills
• Ability to organize multiple tasks and prioritize effectively
• Ability to maintain confidentiality and exercise good judgment
• Organization and time management
• Attention to detail
• Teamwork and collaboration
• Problem-solving
• Dependability and accountability
• Customer service orientation

Physical Requirements

• Ability to sit, stand, and move throughout the office during the workday
• Ability to lift and transport office supplies and mailing materials up to 25 pounds occasionally

Benefits

• 401k package
• Health benefitsPaid time off

About The Employer

The Dominican Sisters of Mary, Mother of the Eucharist is a Roman Catholic community of women religious based in Ann Arbor, Michigan. Our community was founded in the Dominican tradition to spread the witness of religious life in accord with Pope John Paul II's vision for a new evangelization.

Through profession of the vows of chastity, poverty, and obedience, along with a contemplative emphasis on Eucharistic adoration and Marian devotion, our community exists for the salvation of souls and the building of the Church throughout the world. As Dominicans, our primary apostolate is the education and formation of young people. We remain open to engaging the modern culture with new forms of evangelization in order to preach the Gospel and teach the Truth.

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