Mission-Driven Office Coordinator: Operations & Experience

GOVX; San Diego (CA); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Gym on site

401(k) plan with discretionary match

Flexible Time Off

Discounts on GOVX website

Job summary

GOVX, Inc. is seeking an Office Coordinator to join its on-site team in a fast-paced, mission-driven environment. You will be the primary in-office contact, supporting daily operations, events, and visitor experiences to maintain a high-functioning workplace.

Responsibilities include managing mail, supplies, badge access, facilities maintenance, and coordinating vendor relations while collaborating with HR, IT, and marketing teams to ensure seamless operations.

Qualifications

• Strong customer service mindset with a focus on responsiveness and professionalism.
• Excellent organizational, multitasking, and prioritization skills.
• Strong communication and problem-solving abilities.
• Ability to work independently and be self-motivated.

Responsibilities

• Serve as the primary in-office point of contact for employees and visitors, delivering a professional and welcoming experience.
• Manage day-to-day office operations, including mail, supplies, badge access, and general administrative support.
• Maintain a clean, organized, and fully stocked office environment, including kitchen and common areas.
• Own vendor relationships for office repairs, cleaning services, and facility maintenance, ensuring timely, high-quality execution.
• Coordinate maintenance, servicing, and issue resolution with vendors and building management.
• Own execution of all on-campus events, including annual kickoff meetings, team-building events, board meetings, and weekly in-office business-sponsored lunches.
• Own office catering, snacks, and food programs, ensuring quality, budget adherence, and consistent delivery.
• Own office supply stock and orders as needed.
• Provide in-office operational support to the marketing activation team for campaigns and events.
• Coordinate internal office messaging and visitor-facing communications using front desk and AV systems.

Skills

Customer service

Professionalism

Organization

Communication

Problem solving

Independent work

Education

Associate's degree

Tools

Microsoft Office

Job description

GOVX, Inc. is seeking an Office Coordinator to join its on-site team in a fast-paced, mission-driven environment. You will be the primary in-office contact, supporting daily operations, events, and visitor experiences to maintain a high-functioning workplace.

Responsibilities include managing mail, supplies, badge access, facilities maintenance, and coordinating vendor relations while collaborating with HR, IT, and marketing teams to ensure seamless operations.