Office Coordinator

GOVX; San Diego (CA); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Gym on site

401(k) plan with discretionary match

Flexible Time Off

Discounts on GOVX website

Job summary

GOVX, Inc. is seeking an Office Coordinator to join its on-site team in a fast-paced, mission-driven environment. You will be the primary in-office contact, supporting daily operations, events, and visitor experiences to maintain a high-functioning workplace.

Responsibilities include managing mail, supplies, badge access, facilities maintenance, and coordinating vendor relations while collaborating with HR, IT, and marketing teams to ensure seamless operations.

Qualifications

• Strong customer service mindset with a focus on responsiveness and professionalism.
• Excellent organizational, multitasking, and prioritization skills.
• Strong communication and problem-solving abilities.
• Ability to work independently and be self-motivated.

Responsibilities

• Serve as the primary in-office point of contact for employees and visitors, delivering a professional and welcoming experience.
• Manage day-to-day office operations, including mail, supplies, badge access, and general administrative support.
• Maintain a clean, organized, and fully stocked office environment, including kitchen and common areas.
• Own vendor relationships for office repairs, cleaning services, and facility maintenance, ensuring timely, high-quality execution.
• Coordinate maintenance, servicing, and issue resolution with vendors and building management.
• Own execution of all on-campus events, including annual kickoff meetings, team-building events, board meetings, and weekly in-office business-sponsored lunches.
• Own office catering, snacks, and food programs, ensuring quality, budget adherence, and consistent delivery.
• Own office supply stock and orders as needed.
• Provide in-office operational support to the marketing activation team for campaigns and events.
• Coordinate internal office messaging and visitor-facing communications using front desk and AV systems.

Skills

Customer service

Professionalism

Organization

Communication

Problem solving

Independent work

Education

Associate's degree

Tools

Microsoft Office

Job description

GOVX, Inc. is looking for an Office Coordinator to join a high-achieving team. As a purpose-driven company, GOVX serves military members, first responders, and federal employees by providing deep discounts and an unmatched online shopping experience.

The Office Coordinator will serve as the primary in-office point of contact for employees and visitors, ensuring a professional, organized, and high-functioning workplace. This role delivers exceptional service, supports daily operations, and maintains office facilities to a high standard.

The successful candidate will join a team dedicated to its mission—committed to leadership, humble and helpful, driven to achieve excellence, and constantly improving. This role ensures operational continuity of the office while driving a high-quality employee and visitor experience aligned with GOVX standards.

Key Responsibilities

Office Operations & Employee Support

• Serve as the primary point of contact for employees, members, and visitors, delivering a professional and welcoming experience
• Manage day-to-day office operations, including mail, supplies, badge access, and general administrative support
• Maintain a clean, organized, and fully stocked office environment, including kitchen and common areas

Facilities & Vendor Management

• Own vendor relationships for office repairs, cleaning services, and facility maintenance, ensuring timely, high-quality execution
• Coordinate maintenance, servicing, and issue resolution with vendors and building management

Events, Catering & Office Experience

• Own execution of all on-campus events, including annual kickoff meetings, team-building events, board meetings, and weekly in-office business-sponsored lunches
• Own office catering, snacks, and food programs, ensuring quality, budget adherence, and consistent delivery
• Own office supply stock and orders as needed

Marketing activation Support (In-Office Only)

• Provide in-office operational support to the marketing activation team for campaigns and events
• Coordinate logistics, materials, and workspace needs to ensure efficient execution

Communication & Coordination

• Coordinate internal office messaging and visitor-facing communications using front desk and AV systems
• Partner cross-functionally with HR and other teams to support office priorities including meetings, scheduling, and onboardings
• Work with IT to support in-office technology, workspace needs, and issue resolution to ensure seamless day-to-day operations

Requirements

• Strong customer service mindset with a focus on responsiveness and professionalism
• Maintains a professional presence in physical appearance, written communication, and verbal interactions, with a friendly and service-oriented demeanor
• Excellent organizational, multitasking, and prioritization skills
• Strong communication and problem-solving abilities
• Ability to work independently and be self-motivated
• Proficiency in Microsoft Office Suite
• Associate's degree required; higher level degree preferred

Workplace Environment

• This job operates 100 % on-site/in office Monday thru Friday, 8:00 am - 5:00 pm
• This job operates in a professional office environment
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

Physical/ Mental Demands

• Physical - This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary
• Mental - Problem solving, making decisions, interpret data, organize, read/write
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Travel

No travel is expected for this position

Supervisory Responsibility

This position has no supervisory responsibilities

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

Benefits

• Competitive benefits including medical, dental, vision, 401K and PTO
• Volunteer time off to allow GOVX employees to support our deserving audience
• Exposure to a growing ecommerce company
• Collaborative work environment in a modern office, stocked with drinks and snacks
• Gym on site
• Flexible Time Off, Paid Sick Leave, Paid Holidays
• 401(k) plan with discretionary match available
• Medical, Dental, Vision, and Life Insurance
• Flexible Spending Account (FSA), Health Savings Account (HSA)
• Voluntary benefits including Critical Illness, Group Accident, and Voluntary Life
• Employee Referral Program
• Gym on site
• Discounts on the GOVX website

Pay Range

$23.00 - $27.00/hr

AAP/EEO Statement

EOE. Veterans/Disabled

Position will require successful completion of a background check and drug testing prior to starting employment.

About GOVX, Inc.

Savings For Those Who Serve

GOVX was founded in 2011 to offer exclusive benefits to those who serve our country. The GOVX membership is comprised of current and former members of the American military, law enforcement, firefighting, medical services and government personnel. We are dedicated to supporting these communities and to offering unique value to our members, while delivering an authentic platform for brands to reach our growing customer base. As the largest and fastest growing digital platform serving this deserving audience, we are committed to stretching the limits of ecommerce to deliver the best assortment for our members' on-duty and off-duty needs.