Mission-Driven Executive Assistant to Senior Leaders (Hybrid)

Innovative Blood Resources; Saint Paul (MN); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Paid time off

403(b) retirement plan

Job summary

Innovative Blood Resources is seeking an organized administrative professional to support its executive leaders. The role focuses on managing complex calendars, coordinating initiatives, and producing professional communications and presentations to drive our mission.

The position is Monday–Friday with potential hybrid options after training. You will support HR, finance, client services, and medical and laboratory services as needed, and may assist other departments to ensure smooth operations.

Qualifications

• Three years related experience as an executive-level administrative assistant.
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Excellent written and oral communication skills.

Responsibilities

• Set up meetings for VP, leadership team and cross-functional groups; prepare agendas and arrange travel.
• Contract management support; format RFPs, and manage documents in Word, Excel, PowerPoint.
• Create, edit, and assemble letters, reports, spreadsheets, and presentations as needed.

Skills

Excellent communication

Organizational skills

Time management

Education

High school diploma or GED

Post high school credits or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Innovative Blood Resources is seeking an organized administrative professional to support its executive leaders. The role focuses on managing complex calendars, coordinating initiatives, and producing professional communications and presentations to drive our mission.

The position is Monday–Friday with potential hybrid options after training. You will support HR, finance, client services, and medical and laboratory services as needed, and may assist other departments to ensure smooth operations.