Mission-Driven Administrative Assistant | Calendar & Coordination

Samaritan Daytop Village, Inc.; New York (NY); On-site; USD 26,000 - 29,000; Full time

Job summary

The Samaritan Daytop Village, Inc. Administrative Assistant role is a key support position providing clerical help to department managers and staff and handling routine office tasks to keep our organization running smoothly.

Under the Program Director's guidance, you will manage calendars, prepare reports, coordinate meetings, maintain files, and assist in producing essential documents and communications for a busy health and human services agency serving New York City communities.

Qualifications

• High School Diploma or Equivalent.
• At least two years of proven Administrative Assistant experience.
• Proficient in Microsoft Office and EHR.
• Excellent time management and ability to multi-task.
• Willingness to stay past shift to meet deadlines.

Responsibilities

• Communicates regularly with management and operational staff.
• Maintains calendars for supervisory staff. Sets up appointments, schedules meetings and coordinates schedules for department.
• Assists in the preparation of regularly scheduled reports.
• Maintains accurate work and appointment schedules.
• Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set-ups for meetings.
• Creates agenda and record notes for interdisciplinary team’s weekly conference.
• Maintains all employee files including memos and evaluations.
• Types and word-processes facility reports, documents, memos, correspondence, etc.
• Maintains appropriate department files of reports, correspondence, memos etc.

Skills

Time management

Written and verbal communication

Multitasking

Flexibility

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

EHR

Printers/Scanners/Fax

Job description

The Samaritan Daytop Village, Inc. Administrative Assistant role is a key support position providing clerical help to department managers and staff and handling routine office tasks to keep our organization running smoothly.

Under the Program Director's guidance, you will manage calendars, prepare reports, coordinate meetings, maintain files, and assist in producing essential documents and communications for a busy health and human services agency serving New York City communities.