Administrative Assistant

Samaritan Daytop Village; New York (NY); On-site; USD 25,173 - 35,853; Full time

Job summary

Samaritan Daytop Village is seeking an Administrative Assistant in New York City to support the Program Director by performing clerical tasks essential for the operation of various departments. The candidate will manage schedules, maintain employee files, and communicate with staff. Required qualifications include a High School Diploma and at least two years of experience in an administrative role. This position offers $22.15 per hour.

Qualifications

• Proven experience as an Administrative Assistant or Office Admin Assistant for at least 2 years.
• Willingness to stay past the normal shift and adjust schedule if necessary.
• Ability to manage multiple tasks under tight deadlines.

Responsibilities

• Communicate regularly with management and operational staff.
• Maintain calendars for supervisory staff and set up appointments.
• Organize and prepare documents for meetings.

Skills

Time management

Microsoft Office Suite proficiency

Communication skills

Education

High School Diploma or High School Equivalency Diploma

Some college preferred

Tools

Printers

Scanners

Fax machines

Job description

Overview

Administrative Assistant

$22.15 per hour

A nationally recognized comprehensive Health and Human Services Agency, with over 60 programs across New York City and the greater New York Area.

Samaritan Daytop Village serves over 33,000 New Yorkers annually within your neighborhoods and communities, so our success depends on those we employ.

The Role

Under the general direction of the Program Director, the Administrative Assistant is responsible for performing a wide variety of clerical tasks which includes, providing support to department managers and staff, assisting in daily office needs, and managing the organization’s general administrative activities. This work is carried out in support of the mission and goals of Samaritan Daytop Village.

Responsibilities

What You Will Do

• Communicates regularly with management and operational staff.
• Maintains calendars for supervisory staff. Sets up appointments, schedules meetings, and coordinates schedules for the department.
• Maintains accurate work and appointment schedules.
• Coordinates meetings and prepares necessary documents. Helps prepare agendas, amenities, and set‑ups for meetings.
• Creates agenda and records notes for interdisciplinary team’s weekly conference.
• Maintains all employee files including memos and evaluations.
• Types and word-processes facility reports, documents, memos, correspondence, etc.
• Maintains appropriate department files of reports, correspondence, memos, etc.
• Maintains the facility’s electronic files.
• Develops and maintains a filing system for facility documents.
• Prepares folders for new files and files folders in a timely and correct manner.
• Retrieves files upon request.
• Answers phones in a professional manner, screens calls, directs calls to the appropriate person, and takes accurate, complete messages when necessary.
• Orders office and program supplies.

Qualifications

Who You Will Be

• Someone with a High School Diploma or High School Equivalency Diploma.
• Some College preferred.
• At least Two (2) years of proven experience as an Administrative Assistant or Office Admin Assistant.
• Working knowledge of general office equipment, such as printers, scanners, and fax machines.
• Computer literacy including proficiency in Microsoft Office Suite
• Excellent time management skills and the ability to prioritize work and multi-task.
• Some flexibility is needed and willingness to stay past the normal shift and/or adjust the schedule to meet tight deadlines.
• Excellent written and verbal communication skills.
• Comfortable with routinely shifting demands.