Ministry Operations & Executive Assistant

SBC Executive Committee; Nashville (TN); On-site; USD 42,000 - 60,000; Full time

Job summary

Donelson First is seeking a Ministry Operations & Executive Assistant to support the Senior Pastor and ministry staff with administrative, operational, and organizational duties. The role involves coordinating a busy church campus, handling communications, and assisting with events and basic bookkeeping.

The ideal candidate is highly organized, proactive, and enjoys serving others in a dynamic ministry environment, with a focus on hospitality and confidentiality.

Qualifications

• Administrative or executive assistant experience
• Basic bookkeeping experience
• Proficiency in MS Office or Google Workspace
• Experience with Planning Center or similar church software
• Canva proficiency for communications
• Basic social media management knowledge

Responsibilities

• Provide executive and administrative support to the Senior Pastor and ministry staff.
• Coordinate daily operations of a busy church campus and multiple buildings.
• Assist with scheduling, communications, and ministry events.
• Perform basic bookkeeping and financial administration.
• Welcome guests, support members and volunteers.
• Create announcements, flyers, and other communication pieces.
• Assist with website updates and social media.
• Help keep ministry organized, efficient, and moving forward.
• Ensure the church campus is welcoming, organized, clean, and ministry-ready.

Skills

Organized

Detail-oriented

People-friendly

Initiative

Self-starter

Independent working

Confidentiality

Multi-project juggling

Flexible

Tools

Microsoft Office

Google Workspace

Planning Center

Canva

Social media management

Job description

Donelson First is seeking a Ministry Operations & Executive Assistant to join our ministry team. This position provides administrative, operational, and organizational support that helps our pastors, staff, volunteers, and ministries serve with excellence.

This is not a typical office job. Every day is different. Our ideal candidate is someone who enjoys variety, loves people, is highly organized, takes initiative, and finds joy in helping others accomplish the mission of the church.

About Donelson First

Donelson First is a multigenerational Southern Baptist church in Nashville whose mission is simple:Reaching people, raising disciples, and sending leaders to live on mission for Christ.

We are reaching new families, strengthening discipleship, expanding community outreach, and investing in the next generation. Our staff enjoys serving together, supports one another, and works toward one common goal - helping people follow Jesus.

Primary Responsibilities

• Provide executive and administrative support to the Senior Pastor and ministry staff.
• Help coordinate the daily operations of a busy church campus and multiple buildings.
• Assist with scheduling, communications, and ministry events.
• Perform basic bookkeeping and financial administration.
• Welcome guests, support members and volunteers.
• Create announcements, flyers, and other communication pieces.
• Assist with website updates and social media.
• Help keep ministry organized, efficient, and moving forward.
• Ensure the church campus is welcoming, organized, clean, and ministry-ready.

Must have the following skills

• Passionate about serving Christ and His Church.
• Exceptionally organized and detail-oriented.
• Friendly, welcoming, and professional.
• Flexible and able to adapt as priorities change.
• A self-starter who takes initiative.
• Comfortable following direction while also working independently.
• Dependable, trustworthy, and able to maintain confidentiality.
• Comfortable juggling multiple projects in a fast-paced ministry environment.
• Willing to jump in wherever needed with a "whatever it takes" attitude.

Preferred Qualifications

• Administrative or executive assistant experience
• Basic bookkeeping or accounting experience
• Microsoft Office or Google Workspace (strong proficiency)
• Planning Center or other church software
• Canva
• Basic social media management