Ministry Assistant

Cornerstone Church of West Michigan; Michigan; On-site; USD 34,000 - 52,000; Full time

Job summary

Cornerstone Church of West Michigan is seeking a Ministry Assistant to provide administrative, logistical, and ministry coordination support across adult ministries. This role exists to remove operational barriers so ministry directors can focus on caring for people, developing leaders, and advancing the mission of the church.

The ideal candidate is highly organized, proactive, and enjoys helping others succeed behind the scenes, with strong communication, scheduling, and volunteer-management

Qualifications

• Growing personal faith and support for the church mission.
• Experience in administrative support, ministry coordination, or related role.
• Strong organizational skills with ability to manage multiple priorities.
• Able to work independently while collaborating with staff and volunteers.

Responsibilities

• Provide ongoing operational support to keep ministries running smoothly, including records, communications, and volunteer follow-up.
• Coordinate admin and logistics for recurring ministry initiatives (rooms, registrations, materials).
• Support events with registrations, expenses, materials, and on-site needs; ensure follow-ups after events.

Skills

Organization & Execution

Communication

Initiative & Problem Solving

Ministry Mindset

Technology

Education

Bachelor's degree in Communications, Administration, Event Planning or related field

Tools

Microsoft Office

Google Workspace

Church management systems

Job description

Position Summary:

The Ministry Assistant provides administrative, logistical, and ministry coordination support across multiple adult ministries. This role exists to remove operational barriers so ministry directors can focus on caring for people, developing leaders, and advancing the mission of the church. More than an administrative position, this role serves as a ministry partner by coordinating ministry systems, supporting volunteers, facilitating communication, and ensuring ministry activities are organized and executed with excellence. The ideal candidate is highly organized, proactive, and enjoys helping others succeed behind the scenes.

Key Responsibilities

1. Ongoing Ministry Support -

Provide consistent operational support that keeps ministries running smoothly by:

• Maintaining ministry records and church database information
• Coordinating ministry communications and participant and volunteer follow-up
• Managing prayer request workflows and ministry assignments
• Assisting ministry directors with recurring administrative needs
• Maintaining ministry resources, supplies, and materials

2. Ministry Launch Coordination -

Coordinate the admin and logistical preparation for recurring ministry initiatives such as classes, studies, support groups, and seasonal ministry offerings by:

• Coordinating room reservations and facility requests
• Preparing communication requests and registration processes
• Ordering and distributing curriculum and ministry materials
• Supporting ministry leaders with participant information and logistical needs
• Coordinating key cards, technology, and facility access
• Providing launch support during the first several weeks of ministry initiatives

3. Event and Ministry Operation -

Provide operational support for ministry events throughout the year by:

• Coordinating logistics with Facilities, Technology, and Communications teams
• Managing registrations and event preparation
• Processing purchase requests and ministry expenses
• Preparing materials and resources
• Providing on-site event support and post-event follow-ups needed

4. Ministry Leader and Volunteer Support -

Strengthen ministry effectiveness by:

• Serving as a primary operational resource for volunteers and ministry leaders
• Responding to ministry questions and resolving routine logistical issues
• Assisting with volunteer and communication
• Providing continuity when ministry directors are unavailable

Basic Qualifications

• A growing personal faith and supports the mission, vision, and values of the church
• Previous experience in administrative support, ministry coordination, project coordination, or a related role
• Strong organizational skills with the ability to manage multiple priorities
• Able to work independently while collaborating effectively with staff and volunteers
• Flexible schedule with occasional evening or weekend availability during the year

Key Skills & Competencies

Organization & Execution

• Time management skills and strong attention to detail
• Ability to prioritize competing responsibilities and managing multiple timelines

Communication

• Excellent written and verbal communication
• Ability to communicate effectively with staff, volunteers, and participants

Initiative & Problem Solving

• Anticipates needs and takes initiative without constant supervision
• Exercises sound judgment in routine decision-making
• Adapts well to changing priorities and ministry needs

Ministry Mindset

• Heart for serving people behind the scenes
• Values teamwork, hospitality, and collaboration
• Demonstrates discretion when handling confidential or sensitive information
• Builds positive relationships with volunteers, ministry leaders, and church staff

Technology

• Proficient with Microsoft Office or Google Workspace
• Comfortable learning church management systems and communication platforms
• Able to use online registration, scheduling, and database tools

REQUIREMENTS:

• A personal growing relationship with Jesus Christ
• Experiences in managing volunteers
• Ability to work flexible hours, on-site, according to projects and events.
• Willingness for continued training or growth
• Strong administrative abilities
• Attention to detail
• Experience and confidence in working with Microsoft Office Suite (Word, Excel, PowerPoint), Google Docs & Sheets and ability to learn new software quickly with training
• Ability to lift up to 30 pounds repeatedly for up about 30 minutes (moving items)
• Work primarily from the Cornerstone Church Office during business hours

EDUCATIONAL REQUIREMENTS

• Bachelor’s degree in Communications, Administration, Event Planning or related field