Executive Assistant

ebs recruiters LLC; St. Louis (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

ebs recruiters LLC in United States, Missouri, seeks an Executive Assistant to provide high-level administrative support to the Senior Pastor. This role requires discretion, confidentiality, and a warm, professional interface with the community.

The position involves scheduling, materials preparation for services, event support, financial reconciliation, and coordinating hospitality for meetings and guests. Occasional evenings/weekends may be required.

Qualifications

• 5–7 years of office administration and executive-level support experience.
• Proficiency in Microsoft Office Suite and comfort with database and software systems.
• Experience in a church or nonprofit environment preferred.
• Flexibility to work occasional evenings and weekends as needed.
• Excellent customer service, interpersonal, verbal, and written communication skills.
• Demonstrates hospitality, interpersonal skills, attention to detail, initiative, integrity and trust, and spiritual maturity.

Responsibilities

• Provide comprehensive administrative support to the Senior Pastor, including correspondence, reports, document management, and general office tasks.
• Assist with preparation of materials for weekly services, programs, and special events.
• Coordinate hospitality needs, including meals, accommodations, logistics, and support for meetings, events, and guests hosted by the Senior Pastor.
• Manage daily and long-term scheduling for the Senior Pastor's office, including calendars, travel arrangements, accommodations, conferences, and related materials.
• Receive and respond to speaking engagement requests, inquiries, and incoming communications.
• Sort, distribute, and file mail and documents, maintaining both paper and electronic records confidentially.
• Monitor and reconcile expenses related to the Senior Pastor's budget; process invoices, reimbursements, and payment documents.
• Oversee credit card documentation, ensuring compliance with policies and reconciling monthly statements.
• Provide consistent, professional customer service and collaborate with staff and volunteers at all levels.
• Perform additional responsibilities as assigned by the Senior Pastor.

Skills

Executive support

Communication skills

Confidentiality

Hospitality

Interpersonal skills

Attention to detail

Spiritual maturity

Tools

Microsoft Office Suite

Database software

Job description

Description

90-day Contract to Hire position

The Executive Assistant serves as a trusted assistant and provides high-level administrative support to the Senior Pastor of the organization. This role requires professionalism, discretion, and a commitment to maintaining complete confidentiality. The Executive Assistant acts as a caring point of contact, interfacing warmly and effectively with all members of the community.

Essential Duties and Responsibilities

• Provide comprehensive administrative support to the Senior Pastor, including correspondence, reports, document management, and general office tasks.
• Assist with preparation of materials for weekly services, programs, and special events.
• Coordinate hospitality needs, including meals, accommodations, logistics, and support for meetings, events, and guests hosted by the Senior Pastor.
• Manage daily and long-term scheduling for the Senior Pastor's office, including calendars, travel arrangements, accommodations, conferences, and related materials.
• Receive and respond to speaking engagement requests, inquiries, and incoming communications.
• Sort, distribute, and file mail and documents, maintaining both paper and electronic records confidentially.
• Monitor and reconcile expenses related to the Senior Pastor's budget; process invoices, reimbursements, and payment documents.
• Oversee credit card documentation, ensuring compliance with policies and reconciling monthly statements.
• Provide consistent, professional customer service and collaborate with staff and volunteers at all levels.
• Perform additional responsibilities as assigned by the Senior Pastor.

Requirements

Minimum Qualifications

• A clear testimony of faith and a personal, growing relationship with Christian beliefs demonstrated through conduct and character.
• Sound judgment with the ability to maintain confidentiality, demonstrate sensitivity, and provide leadership.
• Ability to develop positive working relationships with diverse individuals and volunteers across varying backgrounds, identities, and skill levels.
• Strong work ethic and a commitment to excellence.

Required Qualifications

• 5 - 7 years of experience in office administration and executive-level support.
• Proficiency in Microsoft Office Suite and comfort with database and software systems.
• Experience in a church or nonprofit environment preferred.
• Flexibility to work occasional evenings and weekends as needed.
• Excellent customer service, interpersonal, verbal, and written communication skills.
• Demonstrates the following core competencies: hospitality, interpersonal skills, attention to detail, initiative, integrity and trust, and spiritual maturity.