Executive Assistant to the Executive Pastor

Rolling Hills Community Church; Franklin (TN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Includes Benefits

Job summary

Rolling Hills Community Church in Franklin, TN, is seeking a dedicated Executive Assistant to provide key administrative support to the Executive Pastor and HR Manager. The ideal candidate will possess strong organizational skills, a heart for ministry, and a commitment to helping advance the church's mission.

Your role will involve scheduling, coordinating meetings, and participating in staff development activities. A college degree and five years of relevant experience are preferred, alongside a high level of computer literacy.

Qualifications

• Minimum of five years in church-related ministry or equivalent business experience.
• High level of computer literacy.

Responsibilities

• Provide administrative support to the Executive Pastor including scheduling and maintaining calendars.
• Coordinate meetings by booking spaces and setting up rooms.
• Assist with staff events and development plans.
• Help HR Manager in maintaining employee files and benefits.
• Record minutes in designated meetings.

Skills

Administration

Organization

Accuracy

Time Management

Confidentiality

Self-Directed

Servant’s Heart

Friendly and Joyful

Proofreading/Editing

Google Suite proficiency

HR Knowledge

Education

College level undergraduate degree

Job description

Are you detail-oriented with a passion for ministry? Our Franklin Campus is looking for a dedicated Executive Assistant to serve as the right hand to our Executive Pastor and HR Manager. In this role, you will do more than manage schedules — you will play an integral role in the moving parts of our executive team. If you thrive on organization, possess a heart for serving others, and want to use your administrative gifts to help advance the ministry at Rolling Hills Community Church, we would love to hear from you.

OBJECTIVE

The Executive Assistant is responsible primarily for providing support to the Executive Pastor and secondarily for providing support to the HR Manager.

GIFT / SKILL SET

• Administration
• Organization
• Accuracy
• Time Management
• Confidentiality
• Self-Directed
• Servant’s Heart
• Friendly and Joyful
• Proofreading/Editing
• Google Suite proficient
• Ability to learn various software
• HR Knowledge helpful

EXPECTATIONS

• Live an exemplary life, modeling the call, character, and competencies of a minister of the Gospel of Jesus Christ.
• Be a servant leader to staff and teams of volunteers, as well as families and overall church body.
• Grow personally in his/her own leadership and ministerial abilities by reading, attending conferences, and having godly, professional mentors in his/her life.
• Be involved in the overall life of the church body by actively participating in a Community Group and church-wide events.
• Be an excited and contributing member of the RHCC Staff.

RESPONSIBILITIES

• Provide administrative support to the Executive Pastor including, but not limited to, scheduling meetings and appointments, creating and maintaining agendas, maintaining calendars, and other items as needed/requested.
• Help schedule and coordinate meetings by booking spaces, setting up rooms, and ordering catering/food if needed.
• Coordinate conferences attended by leadership teams by booking travel and lodging, researching conference packages, and developing itineraries.
• Help prepare All-Staff Meetings through retrieving information, creating presentation materials, coordinating participants, and communicating with staff through reminders and follow-up.
• Attend designated meetings (such as HR Advisory Team and Culture Team) and record minutes.
• Assist Executive Pastor in executing Annual Staff Christmas Party as well as other events included within overall staff development plan (such as Wacky Work Days and staff outings).
• Assist HR Manager in employee processes such as hiring, on-boarding and off-boarding.
• Assist HR Manager in maintaining correct employee files and information in BambooHR.
• Assist HR Manager with employee benefits and other HR-related tasks.
• Complete compensation surveys as needed.
• Assist with organizational project teams that the Executive Pastor leads including studying, planning and coordinating their efforts.
• Proactively looking ahead at all times for Executive Pastor’s schedule, team schedules and overall church calendar.
• Keep organizational charts updated.
• Run point on BASE metrics, regular weekly metrics and quarterly executive metrics.
• Serve as occasional back-up to RHCC Office Manager by answering phone and front door.
• Other duties as assigned.

QUALIFICATIONS

Preferred: Minimum of five years in church-related ministry or the equivalent business experience.

Required: College level undergraduate degree.

High level of computer literacy.

COMPENSATION

Full-Time | Exempt | Support Staff

Includes Benefits