Ministry Assistant - Pastoral Ministries

First Baptist Church of Rogers; Rogers (AR); On-site; USD 42,000 - 54,000; Full time

Job summary

First Baptist Church of Rogers is seeking a full-time Ministry Administrative Assistant to provide administrative, logistical, and ministry support to the Ministry Associate. You will coordinate communications, manage ministry processes, support events and volunteers, maintain records, and assist with daily operations to promote the church's mission.

The role requires strong organizational skills, proficiency with Microsoft Office, and a faith-based commitment to serve God through church

Qualifications

• Must demonstrate professionalism in appearance and conduct.
• Strong teamwork, positive attitude, and service mindset.
• Proficient in Microsoft Word, Excel, and Outlook.
• Well-organized with attention to detail and proactive approach.
• Ability to recruit, train, and shepherd volunteers.
• Active faith commitment aligned with church beliefs.
• 2+ years of administrative experience supporting upper management preferred; 1+ year at First Baptist Rogers preferred.

Responsibilities

• Provide administrative support to Pastors and Ministry Leaders; schedule meetings, manage correspondence, and prepare documents.
• Maintain ministry records, files, and reports with accuracy and confidentiality; assist with hospitality, travel arrangements, expenses, and budget tracking.
• Maintain church software records using TouchPoint, eSpace, Ramp and other approved platforms; data entry and reporting.
• Coordinate volunteer recruitment, communication, scheduling, and follow-up; support Deacon Ministry with meetings and communications.
• Assist in planning and executing church events, staff gatherings, retreats, conferences, and ministry programs; manage registrations and logistics.
• Support Safety Team: monitor records, training docs, volunteer schedules, and equipment readiness.
• Foster positive relationships across members, volunteers, and staff; assist with education of church members in faith and mission.

Skills

Professionalism

Servant leadership

Detail-oriented

Microsoft Office

Team player

Volunteer recruitment

Faith alignment

Administrative experience

Church membership

Tools

TouchPoint

eSpace

Ramp

Job description

STATUS

This position is considered full-time.The schedule will typically be Monday – Friday, 8am-5pm, however ministry needs may necessitate changes in this schedule.

PRINCIPLE FUNCTION

To provide administrative, logistical, and ministry support to the Ministry Associate by coordinating communications, managing ministry processes, supporting events and volunteers, maintaining records, and assisting with the daily operations to promote the ministry and mission of the church.

PRIMARY QUALIFICATIONS

• Professionalism in appearance, communication, discretion, and demeanor.


• Must be a servant leader, role model, and team player with a positive attitude.


• Has a strong work ethic, is detail-oriented, proactive, organized and efficient, and continues to learn.


• Proficient in Microsoft Office Suite ("Word", "Excel", "Outlook").


• Ability to work well with others in a collaborative, team-oriented environment.


• Ability to recruit, train, and shepherd volunteers.


• A calling to serve God in a church staff position.


• A conviction to build strong ministry partnerships with the Ministry Assistants.


• Have made a profession of faith in Jesus Christ as Savior and Lord.


• Believe the Bible to be the inspired, the only infallible, authoritative, inerrant Word of God.


• Accept the 2000 Baptist Faith and Message of the Southern Baptist Convention without reservation.


• Agree to the Code of Conduct of First Baptist Church of Rogers.


• Manifest, by daily example, the highest Christian virtue serving as a Christian role model both in and out of church.


• Become a member of and faithfully attend and support First Baptist Rogers.


• 2+ years of proven administrative experience supporting upper management preferred.


• 1+ years of membership at First Baptist Rogers preferred.

JOB DUTIES

• Administrative Support
  
  
  
  • Provide administrative support to the Pastors and Ministry Leaders as assigned.
  
  
  • Assist with scheduling meetings, managing correspondence, and preparing documents.
  
  
  • Maintain ministry records, files, and reports with accuracy and confidentiality.
  
  
  • Assist with hospitality, travel arrangements, processing expenses, and budget tracking.
  
  
  
  


• Church Systems & Records
  
  
  
  • Maintain accurate records within church software systems including TouchPoint, eSpace, Ramp, and other approved platforms.
  
  
  • Assist with data entry, reporting, and record management.
  
  
  • Maintain ministry forms, templates, and procedural documents.
  
  
  
  


• Ministry & Volunteer Support
  
  
  
  • Assist with volunteer recruitment, communication, scheduling, and follow-up.
  
  
  • Support Deacon Ministry, including meeting preparation and communications.
  
  
  
  


• Event Coordination
  
  
  
  • Assist in planning and executing church events, staff gatherings, prayer meetings, retreats, conferences, and ministry programs.
  
  
  • Coordinate registrations, communications, supplies, room reservations, and event logistics.
  
  
  • Provide administrative support for Men's and Women's Ministry, and churchwide events.
  
  
  • Support the administration of the Summer Leadership Academy, including participant communications, application processing, event preparation, and logistical coordination.
  
  
  
  


• Safety Team Administration
  
  
  
  • Monitor Safety Team records, training documentation, and volunteer schedules.
  
  
  • Assist with coordination of Safety Team meetings and communications.
  
  
  • Help coordinate equipment inventory and readiness for weekly services and special events.
  
  
  
  


• General Ministry Support
  
  
  
  • Foster positive relationships with church members, volunteers, and staff.
  
  
  • Perform other duties as assigned to facilitate effective ministry.
  
  
  • Under the direction of Pastors and Ministry Leaders, assist in the education of the members of the church in the faith by inculcating teachings of the faith and training members to live out their faith and fulfill the mission of the church to make disciples of all nations.