Ministry Administrative Assistant – Eastside Center

Youth For Christ USA Inc.; Kalamazoo (MI); On-site; USD 32,000 - 48,000; Full time

Job summary

Youth For Christ USA Inc. in Kalamazoo seeks an Eastside City Life Admin Assistant to support the Eastside City Life Center.

This non-student-facing role handles behind-the-scenes administration to advance the ministry's mission, goals and daily operations, including filing, records management, onboarding and program logistics. You will maintain digital and paper systems, protect confidentiality, coordinate scheduling for events and summer activities, and collaborate with leaders while modeling

Qualifications

• Associates degree or higher preferred.
• Minimum 1 year of office experience.
• Proficient with Microsoft Office and Google Workspace.
• Ability to handle confidential information professionally.

Responsibilities

• Organize and maintain digital and physical filing systems.
• Maintain student and Ministry Leader records with confidentiality.
• Ensure compliance with Youth For Christ policies and annual requirements.
• Assist with onboarding logistics and documentation for new leaders.
• Maintain training materials and track completion of requirements.
• Track and follow up on expiring or missing documents.
• Manage student profiles, forms, photos, and materials.
• Track attendance across all programs.
• Enter data and assist with reporting in a timely manner.
• Communicate updates, deadlines, and administrative needs.
• Respond to calls and messages in a timely, professional manner.
• Contact parents and support student communication as directed.
• Assist with scheduling, event coordination and logistics.
• Help with preparation for HS summer camp, summer events, fall kickoff, discipleship retreat, and MS winter camp.
• Assist lead kitchen volunteer with tracking and reporting for the kitchen.
• Pray for the ministry site, leaders and students.

Skills

Administrative/Executive Support

Organization skills

Communication skills

Confidential records handling

Data management

Microsoft Office

Google Workspace

Education

Associates degree

Tools

Microsoft Office

Google Workspace

Online databases

Job description

Youth For Christ USA Inc. in Kalamazoo seeks an Eastside City Life Admin Assistant to support the Eastside City Life Center.

This non-student-facing role handles behind-the-scenes administration to advance the ministry's mission, goals and daily operations, including filing, records management, onboarding and program logistics. You will maintain digital and paper systems, protect confidentiality, coordinate scheduling for events and summer activities, and collaborate with leaders while modeling