Senior Executive Assistant & Strategic Coordinator

Youth For Christ USA Inc.; Minot (ND); On-site; USD 45,000 - 65,000; Full time

Job summary

Youth For Christ USA Inc. is seeking an Executive Assistant to provide comprehensive administrative support to the executive.

The role involves managing calls, emails, and calendars, preparing meeting materials, and assisting with travel arrangements. The ideal candidate will have strong organizational, verbal and written communication skills, experience supporting executives, and the ability to handle confidential information with integrity.

Qualifications

• Provide daily support to executive by answering calls, emails, voicemails, and through regular 1-on-1 appointments.
• Maintain calendar of appointments, commitments, and deliverables.
• Assist with meeting prep: agendas, pre-read materials, reports, minutes.
• Prepare correspondence for executive approval or respond within delegated parameters.
• Arrange travel logistics and accommodations.
• Track spending and identify variances in budget.
• Track donor relationships and gift report schedules for leadership.
• Research and track gifts for major donors.
• Collaborate with departments to support executive relations with leadership and constituents.
• Ensure the executive is informed of meetings with follow ups.
• Support major donor events with the Strategic Alignment Division.
• Prepare materials in advance; serve as advanced arrival team as needed.
• Handle confidential information professionally.
• Create and document key processes.
• Assist with action plans: writing, revising, chartering, de-chartering.
• Integrate personal and professional life to extend mission impact.
• Lead special projects as assigned by the executive.

Responsibilities

• Business support for the executive, including scheduling and correspondence.
• Calendar and deliverable management for the executive.
• Meeting preparation and minute-taking as requested.
• Travel logistics and expense tracking.
• Donor relations, reporting, and event support.
• Cross‑department collaboration to facilitate leadership communications.
• Maintain discretion with sensitive information.
• Process documentation and action plan work.

Skills

Service oriented

Organizational skills

Admin support

Verbal communication

Written communication

Professionalism

Discretion

Proactivity

Confidentiality

Education

High School or GED

Bachelor’s degree preferred

Job description

Youth For Christ USA Inc. is seeking an Executive Assistant to provide comprehensive administrative support to the executive.

The role involves managing calls, emails, and calendars, preparing meeting materials, and assisting with travel arrangements. The ideal candidate will have strong organizational, verbal and written communication skills, experience supporting executives, and the ability to handle confidential information with integrity.