Ministry Operations & Records Coordinator

Yfcnin; Kalamazoo (MI); On-site; USD 32,000 - 48,000; Full time

Job summary

The Eastside City Life Admin Assistant position at Kalamazoo Youth for Christ supports behind-the-scenes ministry operations at Eastside City Life Center. You will organize records, coordinate onboarding, and ensure data accuracy while upholding strict confidentiality.

This role requires strong communication, meticulous filing, event logistics, and faithful service, with collaboration with supervisors to meet ministry-wide goals.

Qualifications

• Strong organization skills and attention to detail.
• Clear communicator with professional email and phone etiquette.
• Work with confidential and sensitive information in a professional manner.
• Must keep detailed records and manage filing systems.
• Comfortable learning and using YFC's online database daily.
• Ability to prioritize and manage multiple tasks.

Responsibilities

• Organize and maintain digital and physical filing systems.
• Maintain accurate student and Ministry Leader records with confidentiality.
• Ensure compliance with Youth For Christ policies and annual requirements.
• Assist with onboarding logistics and documentation for new leaders.
• Maintain training materials and track completion of requirements.
• Track and follow up on expiring or missing documents.
• Manage student profiles, forms, photos, and materials.
• Track attendance across all programs.
• Enter data and assist with reporting in a timely manner.
• Communicate updates, deadlines, and administrative needs.
• Respond to calls and messages in a timely, professional manner.
• Contact parents and support student communication as directed.
• Assist with scheduling, event coordination and logistics.
• Help with preparation for HS summer camp, summer events, fall kickoff, discipleship retreat, and MS winter camp.
• Assist lead kitchen volunteer with tracking and reporting for the kitchen.
• Pray for the ministry site, leaders and students.

Skills

Strong organization

Professional communication

Confidentiality

Record keeping

Database familiarity

Office software

Prioritization

Problem solving

Digital filing

Tools

Microsoft Office

Google Workspace

Online databases

Job description

The Eastside City Life Admin Assistant position at Kalamazoo Youth for Christ supports behind-the-scenes ministry operations at Eastside City Life Center. You will organize records, coordinate onboarding, and ensure data accuracy while upholding strict confidentiality.

This role requires strong communication, meticulous filing, event logistics, and faithful service, with collaboration with supervisors to meet ministry-wide goals.