Executive Assistant to Director — Nonprofit Ops (Bilingual Preferred)

Common Wealth Development, Inc.; Madison (WI); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Generous paid leave

Annual bilingual bonus

Job summary

Common Wealth Development, Inc. seeks an Executive Administrative Assistant to support the Executive Director and keep operations running smoothly.

The role requires strong organizational skills, independence, and proficiency in Microsoft Office, with a focus on effective communication and project coordination. The position is full-time in Madison, WI, offering health insurance and a generous paid leave package.

Qualifications

• 2–3 years in an administrative role, preferably in a non-profit or community development setting
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
• Strong written and verbal communication skills; ability to manage multiple tasks under tight deadlines
• Bilingual in Spanish and English preferred; familiarity with community development, housing policy, and economic development

Responsibilities

• Provide day-to-day administrative support to the Executive Director: manage calendars, meetings, and correspondence
• Oversee office logistics: supply management, phone systems, and mail distribution; assist with accounts payable/receivable
• Support organizational communications: manage social media, websites, and draft professional correspondence
• Coordinate organizational projects: track training/evaluations and manage internal systems (Microsoft Teams)
• Conduct basic research to support leadership and prepare reports as needed
• Communicate effectively and professionally, both verbally and in writing; work independently with minimal supervision

Skills

Microsoft Office

Communication

Time management

Independent work

Bilingual Spanish

Project coordination

Tools

Microsoft Teams

Case management software

Job description

Common Wealth Development, Inc. seeks an Executive Administrative Assistant to support the Executive Director and keep operations running smoothly.

The role requires strong organizational skills, independence, and proficiency in Microsoft Office, with a focus on effective communication and project coordination. The position is full-time in Madison, WI, offering health insurance and a generous paid leave package.