Membership Coordinator

Human Rights Campaign; Washington (District of Columbia); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Human Rights Campaign is seeking a Membership Coordinator/Manager to support the day-to-day operations of the membership team, including financial tracking, vendor management, and premium fulfillment. The role partners with Membership, Finance, Consumer Marketing and external vendors to ensure campaigns run smoothly.

The position is hybrid, with in-person work 2 days per week at the Washington, DC headquarters.

Qualifications

• I have rephrased for format: High school diploma (or equivalent) and at least 2 years in a relevant position.
• Bachelor's degree (or equivalent) and at least 2 years' experience considered for Manager level.
• One to three years of relevant work experience required; experience in member relations and/or customer service is a plus.
• Background in financial accountability and vendor relationships preferred.
• Excellent communication skills, editing ability, and being a self-starter are essential to this position.
• Proven computer skills including MS Word and Excel; PowerPoint and Google Apps are a plus.
• Experience with membership database programs (ROI Solutions’ Revolution Online or similar) is a plus.
• Ability to work under pressure, manage multiple projects, and meet deadlines.
• Able to exercise good judgment and discretion.
• Team player with strong interest in LGBTQ equality movement.
• Some travel up to 3 trips per year.

Responsibilities

• Assist the Associate Director in administering and tracking operational and financial activities for the membership program.
• Manage invoice submission, reconciliation, and vendor payments; coordinate with Finance in NAV.
• Maintain contract records and support vendor payment tracking for compliance.
• Coordinate membership premium campaigns: sourcing, inventory, fulfillment, and reporting.
• Track campaign status and provide weekly reports on performance.
• Ensure CRM data integrity for revenue tracking and campaign loading.
• Coordinate print components of direct mail campaigns: art, proofs, and setup.
• Create fundraising campaign financial source codes for tracking.
• Assist Sr. Director and Finance with fiscal year close-out for audit readiness.
• Maintain knowledge of data processes related to Membership campaigns.
• Manage team calendar invites and shared travel calendar for the Membership team.
• Handle special projects as assigned.

Skills

MS Excel

Communication

Editing

CRM data

Vendor management

PowerPoint

Google Apps

ROI Solutions

Budget tracking

Multi-project management

Education

High school diploma or equivalent

Bachelor's degree

Tools

MS Word

Excel

PowerPoint

Google Apps

ROI Solutions Revolution Online

Job description

Membership is the heartbeat of the Human Rights Campaign – quite simply members are the reason why, and the reason how, we do our life-changing work. The Membership Coordinator/Manager supports the day-to-day operations of HRC's membership team and program. This role is responsible for coordinating financial, administrative, vendor, reporting, and premium fulfillment processes that support member acquisition, retention, and engagement efforts. The Coordinator/Manager works closely with Membership, Finance, Consumer Marketing, and external vendors to ensure efficient execution of campaigns and operational activities.

This is a hybrid position reporting in-person 2 days per week to HRC headquarters located in Washington, DC

Position Responsibilities:

• Support the Associate Director in the administration and tracking of operational and financial activities related to HRC's membership program; including but not limited to ongoing budget tracking, weekly revenue reporting by campaign, liaising with finance regarding monthly cost center reconciliation, and expense tracking.
• Manage invoice submission and reconciliation, and process, route, and submit vendor invoices for Membership, including direct response, online strategy, retail operations, contractual vendor-partner, and consultant relationships; ensure on-time payments in collaboration with Finance in NAV and conduct regular audits to support successful financial reporting.
• Maintain contract records and support vendor payment tracking to ensure timely processing and compliance.
• Coordinate membership premium campaigns, including premium sourcing, inventory tracking, purchasing support, fulfillment monitoring, and reporting. Partner with Consumer Marketing, vendors, and internal stakeholders to ensure timely delivery and accurate campaign performance tracking.
• Track campaign status and provide the department with weekly status reports. In addition, provide weekly status and reporting measures.
• Ensure data integrity of campaigns loaded in CRM for revenue tracking.
• Facilitate and traffic print components of all direct mail campaigns, including art, proof, and set-up approvals, and maintaining a sample library. Assist with copy editing as needed.
• Create fundraising campaign financial source codes for tracking.
• Provide support to Sr. Director and Finance for fiscal year close out for audit compliance. Including but not limited to cost close out, compiling creative packages, gathering all scripts for telemarketing that impact our fundraising status under joint cost allocation.
• Maintain a robust knowledge of the data processes related to Membership campaigns.
• Manage team calendar invites for Membership team meetings and maintain the Membership team’s shared travel calendar as needed.
• Special projects as assigned.

Position Qualifications:

• High school degree (or equivalent) and a minimum of 2 years in a relevant position.
• Those with a bachelor’s degree (or equivalent) and at least 2 years' experience will be considered for hiring at the Manager level.
• One to three years of relevant work experience required; experience in member relations and/or customer service is a plus.
• Background in financial accountability and vendor relationships preferred.
• Excellent communication skills, editing ability, and being a self-starter are essential to this position.
• Proven computer skills are required, including MS Word and Excel, and preferred experience in PowerPoint and Google Apps. Experience with membership database programs (ROI Solutions’ Revolution Online or similar platform) a plus.
• A demonstrated ability to work well under pressure, handle multiple projects simultaneously, and work under tight deadlines.
• Able to exercise good judgment; discretion is a must.
• Strong willingness to be a team player – to roll up your sleeves and get the job done.
• Strong interest and knowledge in the rapidly changing LGBTQ equality movement.
• Some travel (up to 3 trips per year) may be required.
• All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.