Member Events Lead — Member Experience & Planning

Union League Club of Chicago; Chicago (IL); On-site; USD 42,000 - 56,000; Full time

Job summary

The Union League Club of Chicago is seeking a Master Events Coordinator to support planning and execution of member social activities, ensuring exceptional experiences and retention. You will act as a primary member contact and coordinate reservations, seating, and dietary needs in a fast-paced environment.

You will assist in event execution, support other club departments, manage BEOs, room setups, and registration, and handle billing and weekly communications.

Qualifications

• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Word and Excel; multitask in a fast-paced environment.

Responsibilities

• Serve as primary contact for members via phone, email, and in person.
• Manage event reservations, bookings, and accommodate special requests (dietary, seating).
• Input event details on the Club website and update counts, meal requests, and room setups.
• Prepare BEOs and change logs; book meeting spaces and manage documentation.
• Coordinate ticket pickups, reminders, and off-premise event records.
• Provide logistical support for events across departments and AV needs.
• Submit requests for event materials to Communications; process related billing.

Skills

Communication

Organization

Multitasking

Microsoft Word

Microsoft Excel

Attention to detail

Creativity

Problem-solving

Tools

Banquet Event Orders (BEOs)

Job description

The Union League Club of Chicago is seeking a Master Events Coordinator to support planning and execution of member social activities, ensuring exceptional experiences and retention. You will act as a primary member contact and coordinate reservations, seating, and dietary needs in a fast-paced environment.

You will assist in event execution, support other club departments, manage BEOs, room setups, and registration, and handle billing and weekly communications.