Meeting Support Specialist

ADP, Inc.; Houston (TX); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

HSA/FSA Accounts

Life & Disability Insurance

Critical Illness & Accident Insurance

ESOP

401(k) Plan

Paid Time Off & Holidays

Job summary

ARES is seeking a Meeting Support Specialist to join the team supporting the Low Earth Orbit Program at the Johnson Space Center. The role is full-time and on-site in Houston, requiring data management for meetings and extensive meeting logistics across multiple disciplines.

Responsibilities include posting agendas, supporting website and calendar needs, room scheduling, minute recording, and basic IT support for meeting tools.

Qualifications

• Associate’s degree or 5 years of experience required or preferred.
• Experience in meeting support and logistics is essential.
• Strong Microsoft Office proficiency and communication skills required.

Responsibilities

• Post agendas and presentations, provide website/calendar support.
• Schedule meetings and room equipment, provide in-room support.
• Record, transcribe and summarize meeting minutes; track actions.

Skills

Meeting coordination

Excellent communication

Microsoft Office Suite

Education

Associate’s degree or 5 years experience

Tools

SharePoint

MS Teams

Data Management

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Meeting Support Specialist

Full Time Houston, TX, US

ARES is looking for an individual with experience in Meeting Support to join our team supporting the Low Earth Orbit Program on the Mission Technical Integration Contract at the Johnson Space Center.

• Support a Low Earth Orbit Program meeting operations in multiple disciplines including but not limited to performing data management (electronic and in-room) to ensure the meetings and restricted based on data-owner classificaiton.
• Perform all meeting logistics, include:

Posting agendas and presentations

Providing Website and calendar support

Scheduling meeting and room equipment, and providing in-room meeting support

Record, transcribe and/or summarize meeting minutes

Record and track meeting actions and decisions

Provide basic IT support and troubleshotoing for meeting room equipment and tools

Coordinate and schedule multiple meetings per week

• Ability to work on-site a minimum of 3 to 4 days a week
• Identifying process improvements with plans for implementation and execution
• Provides early morning and after-hours meeting support as assigned.
• Ability to travel as requires.
• Performs other duties as assigned
• Proficient knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Excellent communication (verbal and written) skills

Preferred Qualification

• NASA Human Spaceflight experience
• Knowledge of SharePoint and/or Data Management
• Knowledge of data handling for exports (proprietary, ITAR, etc.)
• Knowledge of MS Teams

Education and Relevant Work Experience

Associate’s degree from an accredited college or university, or (5) years of experience

ARES offers a competitive compensation and benefit package. Full-time employees may participate in:

• Medical Insurance
• Vision Insurance
• HSA/FSA Accounts
• Life & Disability Insurance
• Critical Illness & Accident Insurance
• ESOP
• 401(k) Plan
• Paid Time Off & Holidays

ARES is an equal opportunity employer and complies with E-Verify. We believe in hiring a diverse workforce and fostering an inclusive culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. ARES shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a).