Medical Staff Coordinator Nonexempt

AdventHealth; Port Charlotte (FL); Sur place; USD 27 000 - 51 000; Plein temps

Résumé du poste

AdventHealth in Port Charlotte, FL is seeking an experienced Administrative Coordinator for Medical Staff affairs. This role coordinates the Campus medical staff master calendar, schedules meetings, reserves rooms, handles minutes, and ensures confidential records are maintained.

You will implement the Campus Code of Conduct, conduct orientation for new physicians and allied health staff, manage call schedules with department chairs, and support the Campus Chief of Staff and Executive Office.

Qualifications

• Effective English communication (written & spoken).
• Strong organizational skills and attention to detail.
• Proficient in Word, Excel, Outlook, and PowerPoint.
• Knowledge of credentialing processes (preferred).
• Familiarity with medical terminology; transcription skills.
• Ability to work independently or in a team.
• Willingness to pursue relevant certification within timeframe.
• Customer service orientation and problem-solving.
• Experience with meeting management and minute taking (preferred).

Responsabilités

• Coordinate the Campus medical staff master calendar and manage meetings, including scheduling, room reservations, food, tele-video, agenda prep and minute-taking.
• Maintain confidential records and submit minutes to the System Medical Staff Office.
• Manage Code of Conduct process, receive reports, process per policy, schedule committee meetings.
• Stay updated on Medical Staff Bylaws, Organizational/Policy/Bylaws and other rules; serve as a resource.
• Conduct Campus Orientation for new physicians and Allied Health Applicants; assist with badge testing and appointments.
• Convene Annual Campus Nominating Committee reports for voting members.
• Coordinate Emergency Room call schedules with chairs and process call changes.
• Improve communication about medical staff affairs; liaise with medical staff, hospital admin, and leadership.
• Support Campus Chief of Staff and Campus Officers; manage correspondence and calendars; assist with travel and contracts.
• Monitor compliance with System processes and bylaws; perform other duties as assigned.

Connaissances

Communication

Organization

Attention to detail

Time management

Customer service

Teamwork

Problem solving

Stress management

Medical terminology

Transcription

Formation

High School Diploma

Associate degree

Outils

MS Word

Excel

Outlook

PowerPoint

Description du poste

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

2500 HARBOR BLVD

City:

PORT CHARLOTTE

State:

Florida

Postal Code:

33952

Job Description:

• Coordinates the Campus medical staff master calendar and manages all aspects of meetings, including scheduling, conference room reservation, food, tele-video conferencing, agenda preparation, and minute-taking.
• Maintains and protects confidential records of proceedings, forwards recommendations and follow-up, and submits all minutes to the System Medical Staff Office.
• Manages the Campus Code of Conduct process, receives reports, processes them according to policy, and schedules committee meetings.
• Maintains up-to-date knowledge regarding Medical Staff Bylaws, Organizational Policy, Credentialing Policy, Allied Health Policy, Peer Review Policy, and General Rules and Regulations, serving as a knowledgeable resource.
• Conducts Medical Staff Required Campus Orientation for all new physician and Allied Health Applicants, reviews required materials, and assists with appointments for mask fit testing and hospital badges.
• Convenes the Annual Campus Nominating Committee by the required date, submits names to the System Office, and completes nomination reports for voting members.
• Coordinates and maintains timely Emergency Room call schedules in collaboration with department chairmen or designated section chairmen, and assists with submission of call change forms.
• Strengthens and improves communication regarding medical staff affairs, forwards decisions and recommendations from committee meetings, and serves as liaison with medical staff, hospital administration, and medical staff leadership.
• Supports Campus Chief of Staff and other Campus Officers, manages correspondence, maintains calendars, coordinates meetings, and screens incoming calls.
• Supports Campus Executive Office as needed, coordinates and schedules meetings and special events, provides travel arrangements, processes payment authorization invoices and expense reports, and handles contracts and renewals.
• Monitors and facilitates compliance with System processes and medical staff Bylaws and Rules and Regulations.
• Other duties as assigned.

Knowledge, Skills, and Abilities:

• Able to communicate effectively in English, both verbally and in writing [Required]
• Strong organizational skills and strong attention to detail [Required]
• Intermediate level computer knowledge, including proficiency in Microsoft Word, Excel, Outlook, and PowerPoint [Required]
• Knowledge of primary source verification processes and procedures [Required]
• Ability in transcription and proficiency in medical terminology [Required]
• Excellent oral and written communication skills, strong interpersonal skills, leadership and analytical abilities [Required]
• Ability to work with individuals of varied backgrounds and professional levels, and develop trusting relationships with medical staff, department personnel, and administration [Required]
• Ability to work independently or in a team environment, prioritize projects, problem-solve, and professionally manage workload [Required]
• Commitment to pursue relevant certification within a specified timeframe [Required]
• Knowledge of customer service principles, problem-solving skills, and ability to work under stress and deadlines [Required]
• Demonstrated experience in meeting management and minute taking [Preferred]

Education:

• High School Grad or Equiv [Required]
• Associate [Preferred]

Field of Study:

• in business, healthcare or related field

Work Experience:

• 2+ years of administrative support experience in a healthcare setting [Required]

Additional Information:

• N/A

Licenses and Certifications:

• Certified Provider Credentialing Specialist (CPCS) [Preferred]

Physical Requirements:

(Please click the link below to view work requirements)

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$19.96 - $37.11

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.