Medical Records Administrative Assistant

AppleOne; Novato (CA); Hybrid; USD 30,000 - 39,000; Full time

Job summary

AppleOne Employment Services is seeking a detail-oriented Medical Records Administrative Assistant to support a busy law firm’s records department in Novato, CA. The role involves processing records requests, maintaining accurate documentation, and performing clerical duties in a fast-paced environment.

This will be a HYBRID position in Novato, CA after onsite training is completed. The role includes handling medical and billing records, coordinating with facilities, and ensuring timely data

Qualifications

• 1 year of office experience with medical records and/or legal background preferred.
• Some college coursework preferred.
• Accurate typing speed of 30–40 WPM.
• Proficiency in MS Word, Excel, and Adobe Acrobat; WordPerfect and databases a plus.
• Strong attention to detail and ability to manage high volume in a fast-paced setting.

Responsibilities

• Update internal systems and maintain accurate medical records information.
• Prepare letters, applications, and requests for medical records and other documentation.
• Follow up with medical facilities to obtain requested records.
• Process medical and billing records and verify dates of service.
• Handle invoices and assist with data entry, filing, scanning, faxing, and general administrative tasks.

Skills

Medical records

Data entry

Attention to detail

Fast-paced environment

Education

Some college

Tools

Microsoft Word

Excel

Adobe Acrobat

WordPerfect

Database experience

Job description

We are seeking a detail-oriented and organized Medical Records Administrative Assistant to support the medical records department of a busy law firm in Novato, CA. This role involves processing records requests, maintaining accurate documentation, and performing a variety of clerical and administrative duties in a fast-paced environment.

This will be a HYBRID position in Novato, CA after onsite training is completed.

Key Responsibilities

• Update internal systems and maintain accurate medical records information.
• Prepare letters, applications, and requests for medical records, death certificates, and other documentation.
• Follow up with medical facilities and other organizations to obtain requested records.
• Process medical and billing records, review documentation, and verify dates of service.
• Process invoices and assist with data entry, filing, scanning, faxing, and general administrative tasks.

Qualifications

• Minimum 1 year of office experience working with medical records and/or legal background required.
• Some college preferred.
• Accurate typing speed of 30-40 WPM.
• Proficiency in Microsoft Word, Excel, and Adobe Acrobat preferred; WordPerfect and database experience a plus.
• Strong attention to detail and organizational skills.
• Ability to manage a high volume of work, meet deadlines, and maintain accuracy in a fast-paced environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.