Legal Records Clerk

AppleOne; Los Angeles (CA); On-site; USD 48,000 - 50,000; Full time

Benefits offered by this job

Building shuttle service

Public transportation encouraged

Benefits begin after 30 days

Job summary

AppleOne Employment Services in Los Angeles, CA is seeking a Legal Records Clerk to support attorneys and legal teams with precise file management. The role is a direct hire for a detail-oriented professional with 1–2 years of experience, emphasizing inventory, filing, and records accuracy in a collaborative Records Center.

The position involves organizing physical files, tracking boxes, supporting filing procedures, and ensuring accessibility and orderliness of records.

Qualifications

• 1 to 2 years of relevant legal records, file clerk, office services, or administrative experience preferred.
• Ability to accurately identify client and matter files and maintain organized filing systems.
• Strong attention to detail and ability to follow established records procedures.
• Professional work ethic with the ability to take direction well.
• Team-oriented, respectful, dependable, and positive attitude.
• Ability to lift boxes weighing approximately 10 to 25 lbs.
• Comfortable performing hands-on records, filing, and document organization work in a legal services environment.

Responsibilities

• Maintain inventory of files and boxes in the Records Center and throughout the office using barcoding software.
• File correspondence, pleadings, discovery, attorney notes, and related legal documents into the appropriate client and matter files.
• Locate, organize, create, and update physical files and subfiles according to firm procedures and attorney or secretary specifications.
• Assist with moving, tracking, and organizing boxes and files while keeping hallways and work areas clear.
• Search for misplaced files, documents, or boxes and help resolve records-related requests.
• Provide backup support for conflict, calendar, closing box, and other records functions as needed.

Skills

Legal records

Barcoding software

File management

Attention to detail

Team player

Records management

Tools

Records management systems

Job description

Job Summary

A legal services organization in Los Angeles, CA is seeking a Legal Records Clerk for a direct hire opportunity. This role is ideal for a detail-oriented legal administrative professional with 1 to 2 years of experience who enjoys organized records work, supporting attorneys and legal teams, and helping maintain efficient file management processes. The Legal Records Clerk will play an important role in the day-to-day operation of the Records Center, including maintaining physical files, tracking boxes and documents, supporting filing procedures, and helping ensure records are accurate, accessible, and organized. This is a strong opportunity for someone with a positive attitude, reliable work ethic, and interest in building a stable career within legal services. The environment is team-focused and professional, with leadership that values employees who take direction well, communicate respectfully, and contribute to an organized and supportive workplace. Public transportation is encouraged, and the building offers shuttle service to and from Union Station every 15 minutes.

Key Responsibilities

• Maintain inventory of files and boxes in the Records Center and throughout the office using barcoding software.
• File correspondence, pleadings, discovery, attorney notes, and related legal documents into the appropriate client and matter files.
• Locate, organize, create, and update physical files and subfiles according to firm procedures and attorney or secretary specifications.
• Assist with moving, tracking, and organizing boxes and files while keeping hallways and work areas clear.
• Search for misplaced files, documents, or boxes and help resolve records-related requests.
• Provide backup support for conflict, calendar, closing box, and other records functions as needed.

Compensation and Benefits

• Salary range: $48,000 to $50,000 per year.
• Direct hire opportunity.
• Benefits begin after 30 days.
• Public transportation is encouraged.
• Building shuttle service is available to and from Union Station every 15 minutes.

Required Qualifications and Skills

• Maintain legal file and box inventory using barcoding software.
• Perform daily filing of legal correspondence, pleadings, discovery, attorney notes, and related documents.
• Organize, locate, shift, and update files for attorneys, secretaries, and the Records Center.
• Assist with records reporting, file updates, closing boxes, and related administrative support.
• 1 to 2 years of relevant legal records, file clerk, office services, or administrative experience preferred.
• Ability to accurately identify client and matter files and maintain organized filing systems.
• Strong attention to detail and ability to follow established records procedures.
• Professional work ethic with the ability to take direction well.
• Team-oriented, respectful, dependable, and positive attitude.
• Ability to lift boxes weighing approximately 10 to 25 lbs.
• Comfortable performing hands-on records, filing, and document organization work in a legal services environment.

Preferred Qualifications

• Prior experience working in a law firm or legal services environment.
• Familiarity with legal documents such as pleadings, discovery, correspondence, and attorney notes.
• Experience using barcoding software or records management systems.
• Interest in growing within legal records, office services, or legal administrative support.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.