Pre-Litigation Legal Assistant

AppleOne; Norfolk (VA); Presencial; USD 42.000 - 50.000; Jornada completa

Descripción de la vacante

AppleOne Employment Services is seeking a Pre-Litigation Legal Assistant in Norfolk, VA to support attorneys and paralegals with personal injury pre-litigation matters. The role emphasizes accuracy, client care, and organized case files in a professional team setting.

The position offers a Monday–Friday schedule, 8:00 am–5:00 pm, with direct hire opportunity and a focus on moving cases efficiently toward settlement.

Formación

• High school diploma or educational equivalent required.
• Degree in higher education preferred.
• Experience in a legal setting is advantageous.
• Strong attention to detail and organizational skills required.
• Excellent verbal and written communication, with a client-service mindset.
• Proficient with Microsoft Word, Outlook, and office tools; familiarity with legal case management software.

Responsabilidades

• Communicate with clients to schedule meetings and obtain documents.
• Draft, review, and prepare legal documents, correspondence, and case materials.
• Support pre-litigation case management from intake to settlement.
• Organize and maintain medical records, reports, and case files.
• Maintain accurate information in the case management system.
• Provide general administrative support and office duties.

Conocimientos

Attention to detail

Organizational skills

Verbal and written communication

Client-service mindset

Discretion with confidential info

Reliability

Problem solving

Educación

High school diploma or educational equivalent

Degree in higher education

Herramientas

Microsoft Word

Microsoft Outlook

Microsoft Office suite

Legal case management software

Descripción del empleo

Job Summary

A law firm in Norfolk, VA is seeking a Pre-Litigation Legal Assistant for a direct hire opportunity supporting attorneys and paralegals with personal injury pre-litigation matters. This role is ideal for a detail-oriented legal support professional who enjoys client communication, case organization, document preparation, and helping move cases efficiently from intake toward settlement.

The Pre-Litigation Legal Assistant will work in a professional, team-focused environment that values dependability, continuous improvement, exceptional service, respect, and collaboration. This is a strong opportunity for someone who takes pride in accuracy, client care, and maintaining organized case files while working closely with experienced legal professionals. Candidates who enjoy a structured weekday schedule, meaningful client interaction, and a supportive legal team culture are encouraged to apply.

Key Responsibilities

• Communicate with clients to schedule meetings, request documents, provide case updates, and maintain professional client relationships.
• Draft, review, and prepare legal documents, correspondence, medical record requests, settlement demands, and related case materials.
• Support attorneys and paralegals with pre-litigation case management from intake through settlement.
• Obtain, review, organize, and maintain medical records, police reports, evidence, and electronic case files.
• Maintain accurate and up-to-date information in the case management system.
• Provide administrative support, including scheduling appointments, answering phones, filing, photocopying, and preparing correspondence.

Compensation and Benefits

• Direct hire opportunity.
• Salary range: $41,600 to $50,000 per year.
• Schedule: Monday through Friday, 8:00 am to 5:00 pm.
• Location: Norfolk, VA 23510.
• Start: ASAP.

Required Qualifications and Skills

• Support pre-litigation personal injury case management from intake to settlement.
• Prepare, organize, and maintain legal documents, client records, medical requests, and settlement-related materials.
• Communicate with clients, attorneys, paralegals, medical providers, and other parties to keep cases moving forward.
• Maintain accurate electronic case files and case management system updates.
• 3 to 5 years of relevant legal support, legal assistant, paralegal support, or similar administrative experience preferred for this role.
• High school diploma or educational equivalent required.
• Familiarity with the personal injury process and legal terminology.
• Working knowledge of Microsoft Office programs, including Word, Outlook, and related office tools.
• Ability to use legal case management software and maintain accurate electronic records.
• Strong attention to detail when preparing legal documents and reviewing case materials.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced legal environment.
• Strong verbal and written communication skills with a client-service mindset.
• Ability to handle confidential and sensitive legal information with discretion and professionalism.
• Good judgment, ethical standards, reliability, and a proactive approach to problem solving.
• Access to reliable transportation.
• Ability to use a computer for extended periods, communicate by phone and in person, operate a keyboard and phone, and lift and carry items up to 10 lbs.

Preferred Qualifications

• Degree in higher education.
• Prior experience in a legal assistant capacity.
• Prior experience in a customer service role.
• Experience supporting personal injury pre-litigation matters.
• Experience preparing medical record requests, settlement demands, client correspondence, and case documentation.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.