Medical Program Coordinator & Scheduler (On-Site, 6-Month)

University of Washington; Seattle (WA); On-site; USD 67,079,000 - 95,906,000; Full time

Job summary

Harborview Eye Institute in Seattle is seeking a Program Coordinator/Scheduler for a 6‑month on‑site assignment. The role supports triage, schedules post‑surgery procedures, and coordinates patient information between patients and physicians.

You will manage appointment data in the online system, arrange pre‑admission tests and anesthesia workups, and coordinate transfers from outside hospitals with care teams.

Qualifications

• High school diploma or equivalent plus two years of experience in the program specialty (or equivalent education/experience).

Responsibilities

• Triage medical information in a specific medical or surgical specialty.
• Schedule post-surgery diagnostic procedures and follow-up patient appointments.
• Act as a liaison between patients, consulting physician, referring physician, or outside agency to coordinate patient appointments, admission, or surgery.
• Coordinate exchange of information written or verbal before and after patients are seen.
• Coordinate anesthesia.
• Obtain all necessary medical records, diagnostic studies, pathology items, etc., needed for patient care.
• Assist in scheduling new patient appointments by triaging to appropriate department and physician.
• Enter appointment information in online appointment system.
• Coordinate pre-admission tests and procedures.
• Schedule and ensure pre-anesthesia works-ups are completed.
• Coordinate direct transfer of patients from outside hospitals to UWMC with physicians, medical staff, and Admitting.
• Other assigned duties.

Tools

Online appointment system

Job description

Harborview Eye Institute in Seattle is seeking a Program Coordinator/Scheduler for a 6‑month on‑site assignment. The role supports triage, schedules post‑surgery procedures, and coordinates patient information between patients and physicians.

You will manage appointment data in the online system, arrange pre‑admission tests and anesthesia workups, and coordinate transfers from outside hospitals with care teams.