Program Coordinator/Scheduler- Harborview Eye Institute

University of Washington; Seattle (WA); On-site; USD 67,079,000 - 95,906,000; Full time

Job summary

Harborview Eye Institute in Seattle is seeking a Program Coordinator/Scheduler for a 6‑month on‑site assignment. The role supports triage, schedules post‑surgery procedures, and coordinates patient information between patients and physicians.

You will manage appointment data in the online system, arrange pre‑admission tests and anesthesia workups, and coordinate transfers from outside hospitals with care teams.

Qualifications

• High school diploma or equivalent plus two years of experience in the program specialty (or equivalent education/experience).

Responsibilities

• Triage medical information in a specific medical or surgical specialty.
• Schedule post-surgery diagnostic procedures and follow-up patient appointments.
• Act as a liaison between patients, consulting physician, referring physician, or outside agency to coordinate patient appointments, admission, or surgery.
• Coordinate exchange of information written or verbal before and after patients are seen.
• Coordinate anesthesia.
• Obtain all necessary medical records, diagnostic studies, pathology items, etc., needed for patient care.
• Assist in scheduling new patient appointments by triaging to appropriate department and physician.
• Enter appointment information in online appointment system.
• Coordinate pre-admission tests and procedures.
• Schedule and ensure pre-anesthesia works-ups are completed.
• Coordinate direct transfer of patients from outside hospitals to UWMC with physicians, medical staff, and Admitting.
• Other assigned duties.

Tools

Online appointment system

Job description

Job DescriptionHarborview Eye Institute has an outstanding opportunity for a Program Coordinator/Scheduler.WORK SCHEDULEFull-time, ( 40 hours weekly)Day Shift/ Mondays- FridaysTHIS IS A 6 MONTH ASSIGNMENT FROM DATE OF HIRENo Telework/On-sitePOSITION HIGHLIGHTSOnly Level I trauma and burn center in the regionClose proximity to public transportationHarborview ranks among the nation's top hospitals in rehabilitation care, neurology, neurosurgery and orthopedicsDEPARTMENT DESCRIPTIONLocated two blocks from the main medical center in Harborview's Ninth & Jefferson Building on First Hill in Seattle, the UW Medicine Eye Institute offers cutting-edge medical and surgical eye care for common to complex conditions and disorders.Our staff provides comprehensive treatment for people with glaucoma, cataracts, diseases of the retina, cornea, orbit and nerves and age-related eye diseases. We also perform refractive procedures such as LASIK and oculofacial plastic surgery procedures.Eyes on James is our full-service optical shop in the Ninth & Jefferson building and offers eye exams, specialty glasses and contact lenses.PRIMARY JOB RESPONSIBILITIESTriage medical information in a specific medical or surgical specialtySchedule post-surgery diagnostic procedures and follow-up patient appointmentsAct as a liaison between patients, consulting physician, referring physician, or outside agency to coordinate patient appointments, admission, or surgery. Will coordinate the exchange of information either written or verbally before and after patients are seenCoordinate anesthesiaObtain all necessary medical records, diagnostic studies, pathology items, etc., that are needed for patient careAssist in scheduling new patient appointments by triaging to appropriate department and physicianEnter appointment information in online appointment systemCoordinate pre-admission tests and proceduresSchedule and ensure pre-anesthesia works-ups are completedCoordinate the direct transfer of patients from outside hospitals to UWMC with physicians, medical staff, and AdmittingOther assigned dutiesREQUIREMENTSHigh school graduation or equivalentAND two years of experience in the program specialtyOR equivalent education/experienceEquivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.ABOUT HARBORVIEW MEDICAL CENTERAs the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse care.Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region.Challenge. Collaboration. Compassion.ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHERUW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.Become part of our team. Join our mission to make life healthier for everyone in our community.Compensation, Benefits and Position DetailsPay Range Minimum:$23.41 hourlyPay Range Maximum:$33.47 hourlyOther Compensation:-Benefits:For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/Shift:First Shift (United States of America)Temporary or Regular?This is a temporary positionFTE (Full-Time Equivalent):100.00%Union/Bargaining Unit:SEIU Local 925 NonsupervisoryAbout the UWWorking at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.Our CommitmentThe University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail] .Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .