Medical Practice Operations Manager

Pediatric Associates; San Antonio (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Pediatric Associates in San Antonio, TX is seeking an Office Manager to administer and coordinate daily medical office operations, including scheduling, front and clinical workflows, staffing, and inventory management. The role reports to leadership and supervises receptionists, medical assistants, scribes, and lab techs.

You will manage vaccine refrigeration, equipment, IT support needs, and budget awareness while ensuring exceptional patient service and adherence to policies.

Qualifications

• High School Diploma or equivalent; Associates or Bachelor’s degree preferred.
• Two years of medical office experience preferred.
• Strong customer service and communication skills.
• Familiarity with medical office software and scheduling systems.

Responsibilities

• Ensure staffing levels to maintain office efficiency.
• Create weekly staff schedules and coordinate meetings.
• Oversee front and clinical operations and patient flow.
• Manage vaccine refrigeration, storage, and inventory.
• Reconcile daily reports (charge, payment, and EDI).
• Verify insurance eligibility and entry in practice management systems.
• Maintain office budgets and adhere to organizational policies.

Skills

Staff supervision

Budget awareness

Scheduling

Front and clinical operations

Customer service

Education

High School Diploma or equivalent

Associates or Bachelor's degree preferred

Tools

TrackIT

ProcureIT

Concur

IT ServiceNow

Qgenda

Job description

Pediatric Associates in San Antonio, TX is seeking an Office Manager to administer and coordinate daily medical office operations, including scheduling, front and clinical workflows, staffing, and inventory management. The role reports to leadership and supervises receptionists, medical assistants, scribes, and lab techs.

You will manage vaccine refrigeration, equipment, IT support needs, and budget awareness while ensuring exceptional patient service and adherence to policies.