Remote Medical Office Operations Manager

Pediatric Associates; Miami Beach (FL); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Pediatric Associates is seeking a dedicated office administrator to lead daily operations, staffing, and front desk activities in a busy medical office. You will coordinate scheduling, onboarding, and training for new hires while ensuring excellent patient service and regulatory compliance.

The role emphasizes managing inventory, equipment, reimbursements, and clinician support to maintain smooth patient flow and high-quality care. CPR certification is required.

Qualifications

• High School Diploma or equivalent.
• Associate or bachelor’s degree desired.
• Two years in a medical office setting preferred.
• Active CPR certification is required.

Responsibilities

• Ensure staffing levels to maintain efficiency of office operations.
• Create weekly employee schedules and delegate responsibilities.
• Coordinate onboarding and training for new hires.
• Oversee patient experience and KPI performance.
• Manage inventory of supplies and medical equipment.
• Monitor vaccine refrigeration and inventory per policy.
• Handle front office operations including scheduling, check-in/out, and billing tasks.

Skills

Staff management

Scheduling

Budget awareness

Customer service

Communication

Education

High School Diploma

Associate or Bachelor's degree desired

Tools

TrackIT

ProcureIT

Concur

IT ServiceNow

Qgenda

Job description

Pediatric Associates is seeking a dedicated office administrator to lead daily operations, staffing, and front desk activities in a busy medical office. You will coordinate scheduling, onboarding, and training for new hires while ensuring excellent patient service and regulatory compliance.

The role emphasizes managing inventory, equipment, reimbursements, and clinician support to maintain smooth patient flow and high-quality care. CPR certification is required.