Medical Practice Administrator (Operations)

Dermatology Specialists, Inc.; Oceanside (CA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical and dental coverage

401(k) with company contributions

Flexible Spending Account (FSA)

Paid vacation and sick leave

Employee discounts on dermatology products

Job summary

Dermatology Specialists, Inc. is looking for a Medical Practice Administrator to oversee daily operations, manage multi-site practice efficiency, and lead recruitment efforts. The ideal candidate will have at least 5 years of management experience in a healthcare setting, strong knowledge of HR principles, and financial affairs. Responsibilities include supervising regional managers, ensuring compliance, and developing office policies. A competitive salary, medical coverage, and a 401(k) plan are offered.

Qualifications

• Minimum 5 years of management experience in a medical office or healthcare setting.
• Experience with multi-site operations management.
• Strong human resources principles and practices knowledge.
• Proven leadership and team motivation abilities.

Responsibilities

• Oversee regional office managers.
• Manage daily operations for efficiency and compliance.
• Lead recruitment for physicians and staff.
• Develop and implement office policies.

Skills

Management experience

Human resources principles

Communication skills

Problem-solving skills

Policy development

Financial knowledge

Leadership and motivation

Multi-site operation management

Tools

Microsoft Office

EMA EMR

Job description

Medical Practice Administrator - Operations

Position Overview

Dermatology Specialists, Inc., a large multi‑site dermatology practice, is seeking a skilled and experienced Medical Practice Administrator to oversee the day‑to‑day operations and provide leadership to our management and clinical teams. This position reports directly to the owner physicians and works in conjunction with the Finance Manager. This key leadership role ensures the practice's smooth, efficient functioning, maintains a high standard of patient care, and drives operational excellence across all locations.

Key Responsibilities

• Oversee and support regional office managers.
• Manage daily operational activities to ensure efficiency, compliance, and quality of service.
• Lead recruitment efforts for physicians and professional staff, including MDs, PAs, nurses, and lab technicians.
• Conduct annual performance evaluations and 90‑day reviews for leadership staff.
• Develop, implement, and standardize office policies and procedures across all locations.
• Ensure adherence to all regulatory and compliance standards (HIPAA, CLIA, COBRA, FMLA).
• Supervise training and development programs to ensure optimal staff performance.
• Collaborate with management and staff to promote quality patient care and service excellence.
• Oversee physician schedules and clinical workflow coordination.
• Manage payroll operations and collaborate with accounting on financial reporting.
• Foster a positive, high‑performance culture focused on accountability, teamwork, and service.
• Review and interpret contracts, including leases, insurance, and equipment agreements.

Qualifications

• Minimum 5 years of management experience in a medical office or healthcare setting.
• Must have experience with effectively managing multi‑site operations.
• Strong understanding of human resources principles and practices, including benefit administration.
• Proven ability to lead, motivate, and hold teams accountable.
• Excellent communication, organizational, and problem‑solving skills.
• Experience with policy and procedure development.
• Strong financial and accounting knowledge.
• Proficiency in Microsoft Office (Word, Excel, Outlook, etc.); EMA EMR experience preferred.
• Experience in physician relations, communication, recruiting, and direct support.
• Understanding of contract terms and conditions
• Competitive salary based on experience.
• Medical and dental coverage.
• 401(k)/pension plan with company contributions.
• Flexible Spending Account (FSA) for medical and childcare expenses.
• Company‑paid life insurance.
• Paid vacation, sick leave, and holidays.
• Employee discounts on dermatology products, procedures, and services.

At Dermatology Specialists, Inc., we work together to realize a shared vision of uncompromising excellence in patient care. You can learn more about our practice at www.dermspec.com.

This market range is based on total compensation, which may include other factors: Relevant experience, knowledge of the job, skills, and other job‑related qualifications.

No recruiters, please.

It is the policy of Dermatology Specialists, Inc. to afford equal opportunity for employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, family status (including pregnancy), marital status, military status, sensory, physical, or mental disability, genetic information, or any other factor protected by local, state or federal law, and to prohibit harassment or retaliation based on any of these factors.