Medical Office Coordinator - Multi-Clinic Scheduling & Admin

Peoplefluent; Lansing (MI); On-site; USD 34,000 - 48,000; Full time

Job summary

Sparrow Medical Group in East Lansing, MI, is seeking an Administrative Assistant to coordinate clerical functions across practices. You will manage phones, calendars, meetings, and records, and support the Medical Director(s) and Supervisor with scheduling and reporting tasks.

Strong data handling, MS Office skills, and EMR familiarity are required; prior office experience and a team-focused attitude are essential for success.

Qualifications

• Minimum of three years of Administrative Assistant or Secretarial experience.
• High school diploma or GED required; associate degree preferred.
• Interpersonal skills to communicate with providers, coworkers and others.
• Proficient in word processing and spreadsheet management; keyboard skills.
• Prior experience with an EMR preferred.

Responsibilities

• Answers the phones, records messages, coordinates communications within the practices.
• Assists the Supervisor and Medical Director(s) with multi-physician, multi-site schedules.
• Coordinates meetings, teleconferencing, prepares agendas, and transcribes minutes.
• Maintains calendars for Medical Director(s) and Operations Director; coordinates interviews.
• Establishes and maintains filing systems, including physician directories.
• Retrieves census and demographic data from EMR and prepares reports.
• Maintains administrative policy manuals with the Supervisor.
• Processes billing demographic data and liaises with SMG billing caregivers.
• Monitors and orders department supplies; liaises with other departments.

Skills

Word processing

Spreadsheet management

Keyboard proficiency

Interpersonal skills

Discretion and judgment

Team player

Education

High School diploma or GED

Associate's degree in office administration

Tools

EMR systems

Job description

Sparrow Medical Group in East Lansing, MI, is seeking an Administrative Assistant to coordinate clerical functions across practices. You will manage phones, calendars, meetings, and records, and support the Medical Director(s) and Supervisor with scheduling and reporting tasks.

Strong data handling, MS Office skills, and EMR familiarity are required; prior office experience and a team-focused attitude are essential for success.