SMG-OFFICE COORDINATOR

Peoplefluent; Lansing (MI); On-site; USD 34,000 - 48,000; Full time

Job summary

Sparrow Medical Group in East Lansing, MI, is seeking an Administrative Assistant to coordinate clerical functions across practices. You will manage phones, calendars, meetings, and records, and support the Medical Director(s) and Supervisor with scheduling and reporting tasks.

Strong data handling, MS Office skills, and EMR familiarity are required; prior office experience and a team-focused attitude are essential for success.

Qualifications

• Minimum of three years of Administrative Assistant or Secretarial experience.
• High school diploma or GED required; associate degree preferred.
• Interpersonal skills to communicate with providers, coworkers and others.
• Proficient in word processing and spreadsheet management; keyboard skills.
• Prior experience with an EMR preferred.

Responsibilities

• Answers the phones, records messages, coordinates communications within the practices.
• Assists the Supervisor and Medical Director(s) with multi-physician, multi-site schedules.
• Coordinates meetings, teleconferencing, prepares agendas, and transcribes minutes.
• Maintains calendars for Medical Director(s) and Operations Director; coordinates interviews.
• Establishes and maintains filing systems, including physician directories.
• Retrieves census and demographic data from EMR and prepares reports.
• Maintains administrative policy manuals with the Supervisor.
• Processes billing demographic data and liaises with SMG billing caregivers.
• Monitors and orders department supplies; liaises with other departments.

Skills

Word processing

Spreadsheet management

Keyboard proficiency

Interpersonal skills

Discretion and judgment

Team player

Education

High School diploma or GED

Associate's degree in office administration

Tools

EMR systems

Job description

Refer Save Apply

Job ID: 55675

Positions Location: East Lansing, MIJob DescriptionGeneral Purpose of Job:

Description:

Positions Location: East Lansing, MI

Job Description

General Purpose of Job:

Responsible for the daily coordination of the clerical functions of the SMG practices.

Essential Duties:

This job description is intended to cover the minimum essential duties assigned on a regular basis. Associates may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of the position.

• Answers the phones, records messages, coordinates communications within the practices
• Assists the Supervisor and Medical Director(s) with the preparation and maintenance of the multi-physician, multi-site schedules and calendars
• Coordinates and schedules meetings, conferences and telecommunicaiton equipment, prepares meeting agenda packets, takes and transcribes meeting minutes and maintains meeting records
• Maintains the calendars of the Medical Director(s), the Director of Operations and the department calendar, coordinates and schedules interviews and appointments with other department caregivers
• Establishes and maintains efficient record keeping and filing systems, including physician directories
• Retrieves census and demographic data from the electronic medical record and prepares reports
• Maintains administrative policy and procedure manuals with the Supervisor
• Maintains physician payroll attestation forms and records
• Processes billing demographic data and serves as a liaison with SMG billing Caregivers
• Monitors and orders department supplies and materials
• Acts as a liaison to other Health System departments and community groups to obtain or relay information.

Job Requirements

Work Experience Minimum of three years of Administrative Assistant or Secretarial experience Education High school diploma or GEDAssociate's degree in office administration or related field preferred Specialized Knowledge and Skills Demonstrates a positive team attitude and has interpersonal skills to effectively and appropriately communicate with providers, co-workers and all othersProficient in word processing and spreadsheet management; ability to demonstrate keyboard skillsDemonstrated ability to exercise discretion and judgment in relaying information, responding to requests, and prioritizing workloadsAdvanced coursework in medical business office, medical assisting or a related field preferredPrior experience with an EMR preferred

University of Michigan Health - Sparrow is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Job Family

Administrative/Clerical

Requirements:

Shift Days Degree Type / Education Level High School / GED Status Full-time Facility Sparrow Medical Group Experience Level Under 4 Years