Medical Office Assistant — Scheduling & Admin Support

Mount Sinai; Wantagh (NY); On-site; USD 21,000 - 34,000; Full time

Job summary

Mount Sinai Health System in New York is seeking a focused secretary to provide word processing, typing, telephone reception and general office support for an assigned department. The role covers mail distribution, record maintenance, scheduling, and basic patient-related administrative tasks.

Candidates should have an associate degree or secretarial diploma with related experience; strong organizational and communication skills are essential in a fast-paced healthcare setting.

Qualifications

• Associate degree or secretarial diploma with one year of related experience.
• One year of related experience cited in the qualifications.

Responsibilities

• Answers telephone, screens callers, relay messages and greets visitors.
• Opens, sorts and prioritizes mail; picks up and delivers materials as required.
• Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.
• Types routine correspondence, memos, reports, minutes and other documents from dictation or handwritten copy.
• May screen and schedule patient appointments, referrals and keep patient billing records.
• Makes travel, accommodation and/or transportation arrangements.
• Schedules and maintains calendar for meetings and appointments.
• Responds to inquiries for information according to established policies.
• Gathers, assembles and categorizes data for general information and special reports.
• May process check requests and expense reimbursements.
• Performs other related duties as necessary.

Education

Associate Degree in Secretarial Science

Secretarial School diploma or High School Diploma/GED

Job description

Mount Sinai Health System in New York is seeking a focused secretary to provide word processing, typing, telephone reception and general office support for an assigned department. The role covers mail distribution, record maintenance, scheduling, and basic patient-related administrative tasks.

Candidates should have an associate degree or secretarial diploma with related experience; strong organizational and communication skills are essential in a fast-paced healthcare setting.