Medical Office Administrative Coordinator

C340 UMass Memorial Medical Group, Inc.; New London (CT); On-site; USD 2,876,000 - 4,032,000; Full time

Benefits offered by this job

Signing bonus available

Job summary

UMass Memorial Health is seeking a Medical Office Assistant to support the Rheumatology division with medical transcription, scheduling, and administrative duties. The role involves coordinating office activities, organizing meetings, and ensuring efficient patient flow across inpatient and outpatient services.

The ideal candidate has 2–3 years of medical secretarial experience, strong communication skills, and proficiency with Medi-Tech, IDX, and Lynx.

Qualifications

• High School diploma required.
• 6-12 months additional specialized medical secretarial/medical office training.
• 2-3 years of medical secretarial/administrative support experience.
• Software used: Medi-Tech, IDX, Lynx, etc.

Responsibilities

• Coordinate medical office activities and staff as assigned, including training and scheduling.
• Transcribe medical reports from physicians and proofread manuscripts and papers.
• Attend meetings as recording secretary and distribute agenda/minutes.
• Coordinate residency, fellowship, clerkship, and education programs.
• Assist with patient visits and scheduling across inpatient/outpatient services.
• Provide guidance on administrative policies and ensure compliance with regulations.

Skills

Administrative support

Medical terminology

Communication skills

Customer service

Education

High School diploma

Medical secretarial training

Tools

Medi-Tech

IDX

Lynx

Job description

UMass Memorial Health is seeking a Medical Office Assistant to support the Rheumatology division with medical transcription, scheduling, and administrative duties. The role involves coordinating office activities, organizing meetings, and ensuring efficient patient flow across inpatient and outpatient services.

The ideal candidate has 2–3 years of medical secretarial experience, strong communication skills, and proficiency with Medi-Tech, IDX, and Lynx.